Meeting Minutes

Wilderness Ranch Landowners Association

Board Members Meeting Minutes

June 11, 2020

Pres. Sid Arola called meeting to order at 5:33 pm

Sid called for a roll call:

Board Members Present: Sid Arola Pres. Vicki Burns, Guy Whitlock, and Gary Boehler

And by phone Paul Drury and Tom Cramer. Todd Carlson was absent.

Sid asked for a motion to approve the minutes from the May 5th, 2020 board meeting; a motion was made and passed.

Report from Officers:

President: Sid noted that he didn’t have anything new to report.

President-Elect: Gary noted that he didn’t have anything new to discuss.

Sec. /Tres. Report

Vicki reported that to date there are 243 land owners that have paid their 2020 dues. The operating account balance is $30,189.89 and the legal fund balance is $5,795.97 as of June 11, 2020.

Old Business:

Fire Water Tank Replacement:

Sid noted that the bids thus far for water tank replacement are running around $40K+ for 14,000 & 15,000 gallon tanks. After discussion, it was decided that we will have to dig it up and attempt to repair the tank we have but also look at the possibility of install a pumping station on Willow Creek as well to have water for fire mitigation if needed. Todd had mentioned earlier that he could use his equipment to dig up the tank. We will continue the process and have updates at the next meeting. Gary is still waiting on a bid from someone his son is in contact with.

MC Rd 38 update: Sid mentioned that we have a new road person to work with and he plans on riding the stretch of Co Rd 38 to have the mag put down on with the new person to be sure we are all on the same page.

After reviewing the hills and recent road conditions, it was discussed that we should have the application put down from our entrance cattle guard through on Co Rd 38 to the intersection where Co Rd 38 turns right at the corner of Timberland Drive and Eagle Bypass. The motion was made, seconded and passed to do so. Sid will be meeting with the county road person in the next week or so and the work will commence on or about June 23rd. It should be done in one or two days.

Fence Stand up & Gate Repair: The fence work is completed. All fences are back up and repaired as needed.The gate at the trailhead has been repaired with new posts in concrete. Sid will get receipts to Vicki to be reimbursed for out of pocket expenses for materials.

Fish Stocking Update: Fish are scheduled for delivery June 20th- delivery person will contact Sid prior to arrival and or Sid will contact driver for approximate delivery time. In the past the truck has arrived around noon and this is what we are planning on again. Trails have been cleared once but will be checked again this next week to be sure all is good for vehicle traffic for delivery to the ponds.

NOWECOS Parking Lot update: Sid asked Guy Whitlock to give an update on the parking lot for Northwest Co Snowmobile club; Guy reported that the grant has been approved for leveling the area, and at this time we are waiting for the BLM to approve the project. The county will gravel the area and there is no expense for the WR to consider.

New Business:

Summer WR Membership Meeting: It was discussed that we need to consider spraying the picnic area prior to our annual meeting July 4th; the area has been mowed once but may need it again. It was also decided that as many as possible owners will gather to set up the canopies and tables & chairs at 10:00 AM on Sat. morning prior to the pot luck and meeting time of noon.

Board Elections: There will be 4 seats up for election; Sid will appoint or accept names from those who wish to serve on a Nominating Committee. Anyone interested needs to get their name to a current board member or one of the three Nominating committee members as soon as possible.

Other:

  1. It was noted that several owners are complaining about what other owners have showing up on their properties within the subdivision. The Land Owners Association cannot enforce subdivision covenants that are the job of the county. These issues need to be reported to the county building department for any action to be taken.
  • Paul brought up the issue of the aging community of owners and their lack of access to the fish ponds due to no motorized vehicles allowed in the reserve property. A motion was made & passed to contact the Biester family representative(s) and ask for an amendment to the Deed granting the use of motorized vehicles to the berm just below the first fish pond to allow seniors access to the ponds.*

*Clarification to be given that this is strictly for paid members who cannot otherwise access the ponds. WR Land Owners Association would have to clear any area(s) needed for such access for vehicles such as side by side vehicles and be responsible for keeping access open.

Sid asked for any other business to come before the group; none being noted, Sid asked for a motion to adjourn; motion made & passed, meeting adjourned at 6:42 pm.

Respectfully Submitted, Vicki Burns, Sec/Tres

Wilderness Ranch Landowners Association

Board Members Meeting Minutes

February 18, 2020

Pres. Sid Arola called meeting to order at 5:35 pm

Sid called for a roll call:

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Guy Whitlock, and

Todd Carlson and Gary Boehler by phone. Paul Drury was absent.

Sid asked for a motion to approve the minutes from the December 11, 2019 board meeting; a motion was made and passed.

Report from Officers:

President: Sid noted the corrected date from the first agenda sent out, and mentioned that he didn’t have anything new to go over.

President-Elect: Gary mentioned the information received from DORA regarding guide and outfitting.

It was noted that if anyone becomes aware of any of these activities in the subdivision we are to get as much information as possible and make a report to the authorities.

Sec. /Tres. Report –

Vicki reported that to date there are 157 land owners that have paid their 2020 dues with payments coming in on a regular basis. There have been approximately 10-12 dues notices returned by the post office for various reasons. An effort has been made to get updated and corrected addresses when possible from several sources.  Only a couple of maps have been requested/purchased since the first of the year.

The operating account balance is $27,396.02 and the Legal fund balance is $5,395.97 as of 2/10/2020.

Old Business:

Sid noted that the water tank repair seems to be holding (hasn’t been checked since late fall), but this is a major issue for the association to keep track of. After some discussion it was decided that we will start the process of getting bids to replace the tank this summer. Guy will contact Jake Haskins since he has actually seen the tank & location and has an idea of what we need and Todd will do some research and see if he can find a replacement tank. We will continue the process and have updates and the next meetings.

Repair/replacement of the gate at Perkins pond trail head was also discussed , and it was agreed that when accessible board members will evaluate if they can replace the posts, putting the new steel pipe post in concrete and welding the gate. It was also suggested that the fence contractor be asked if this is something they can do. Vicki will contact them and get back to the board members. Either way the gate/posts will be replaced this summer. Damage was caused by persons tearing out the post & gate to access the reserve to extract an elk during hunting season. ATV’s & or snow machines were used on the reserve, which is not allowed.     

New Business:

The summer meeting date was discussed in length and it was voted that Saturday, July 4th will be the annual meeting date this year, potluck at noon with the meeting to follow.

Vicki noted that the fish stocking permit has been applied for and the potential dates for delivery are June 20 & or June 27th, weather permitting. June 20th is the preferred date.

I t was discussed that we could use two more canopies for the annual meeting and decided that whoever finds them on sale first will purchase them and let the rest of the board members know, so we don’t end up with more than 2 new ones.

Guy Whitlock reported that Joe Tonso from the Northwest Co Snowmobile club has applied for a lease from the BLM for a parking area just past the mile marker 1 on Co Rd 38. It would be approximately a 10 acre area; depending on the outcome, the Club as well as the WR land owners association may need to contribute funds to purchase some of the gravel for the area. David Bray who retired from the BLM, is assisting Joe with the lease application. Guy will keep us updated as things progress.

With no further business to discuss, meeting was adjourned at 6:13 pm.

Respectfully Submitted

Vicki Burns, Sec/Tres

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Board of Directors Meeting Minutes

December 11, 2019

Pres. Sid Arola called meeting to order at 5:36 pm

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Guy Whitlock, and Paul Drury and Gary Boehler by phone. Todd was traveling & not available at the time of the meeting.

Sid asked for a motion to approve the minutes from the Oct. 18th Annual fall membership meeting; a motion was made and passed. (Minutes are posted on the website)

Report from Officers:

President: Sid noted that several board members had received phone calls regarding motorized vehicles on the reserve property. It was mentioned that anyone who sees someone on a motorized vehicle (4 wheelers or snow machines) needs to call the sheriff and give as much information about the person(s) and or vehicle as possible. It was also noted that the gate to the reserve had been damaged and tossed to the side so vehicles could enter & exit with animal carcasses.  The gate has had a temporary fix, but will need to be addressed in the Spring/Summer when weather permits.

Gary reported he had received a call regarding people being taken into the reserve for hunting by a land owner. If the land owner has paid his dues he is allowed to take guests into the reserve to hunt.

Paul mentioned that there were individuals who have been hunting on private parcels without permission.

Questions regarding outfitting in the ranch were again raised as to whether a person is running or conducting a business in the subdivision, and to the best of our knowledge this is something that has to be addressed by DOW, Sheriff’s officers and or CO. Parks & Rec. personnel to follow up on and make a determination and take any action.

Sec. /Tres. Report –

Vicki reported that to date there are 265 land owners that have paid their 2019 dues. The operating account balance is $27,158.80 and the Legal fund balance is $5,195.97.

Old Business:

County Road 38 update: road maintenance for Co Rd 38 went well this fall and the road base was in good shape when the snow started. From comments received owners are happy with the improved road. The landowner’s association will cover the cost of the magnesium chloride to be applied next summer. This will be done when the county starts the process on the first part of Co Rd 38 outside of the subdivision.

Sid noted that the water tank repair or replacement will be on our radar for next spring. It will be checked out then and if need be replaced. Guy had made contact with an individual who hopefully will be able to get us a reasonably priced tank if we need to replace it. A motion was tabled until our next meeting regarding the expense of replacing the water tank until it is decided what route we need to take.

Vicki mentioned we need to start looking at the fence job for next spring; Paul made a motion to go with the same people that have done it for the past two years since they are familiar with the fence line and if they want the job get them in there as soon as weather permits and get the fence back up and repaired where needed.

Motion passed.

New Business:

Sid asked for nominations of officers for the 2020 year; a motion was made to keep the current officers in place for the 2020 year, all current officers were in favor of continuing terms, motion passed.

A question regarding the verbiage on the back of the membership cards was discussed, Paul will review what has been printed for the 2020 cards and further discussion will be had if clarification needs to be made.

It was discussed and decided that the 2020 fall membership meeting will again be at the Ranch at Vicki’s cabin. It was well received this year to have the meeting at the ranch, so as long as we can we will try and continue to do so.

Sid called for a motion to adjourn, Tom made a motion to adjourn, it was seconded and the meeting was adjourned.

Respectfully Submitted, Vicki Burns, Sec/Tres.

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Wilderness Ranch Landowners Association

Annual Fall Meeting Minutes

October 18, 2019

Pres. Sid Arola called meeting to order at 6:38 pm

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Todd Carlson, Guy Whitlock, and Paul Drury

Sid asked that each person sign the sign in sheet and provide the information requested.

Sid asked for a motion to approve the minutes from the August 14th board meeting; a motion was made and passed.

Sid asked for three volunteers to count the ballots for the Director election results.

Volunteers will tally the votes and announce the outcome at the end of the meeting.

Jesse Cramer, John Cochran, & Steve (Ralph) Falls volunteered.

Report from Officers:

President: Sid noted that several board members had received phone calls regarding possible trespassers, It was mentioned that anyone who sees someone trespassing or whose property is being trespassed on needs to call the sheriff and give as much information about the person(s) and or vehicle as possible. A license plate number would be good info to have as well. Property upkeep and code enforcement were also mentioned. Issues that would be in violation of the subdivision covenants need to be brought to the attention of the appropriate county office, i.e. Sheriff, building department, animal control, etc.

Sec. /Tres. Report

Vicki reported that to date there are 265 land owners that have paid their 2019 dues. It was also mentioned that this time of the year owners are stopping in almost daily now with hunting seasons here to pay dues, get cards, & sometimes buy maps. The operating account balance is $27,979.72 and the Legal fund balance is $4,895.97.

Old Business:

County Road 38 update: road maintenance for Co Rd 38 started at the cattle guard at the entrance and has been ongoing over to where 38 meets Co Rd 1. Road base rebuilding and grading began in late August and it appears with the weather coming in the road crew is done for this year. From comments received, owners are happy with the improved road. The landowner’s association will cover the cost of the magnesium chloride to be applied next summer. This will be done when the county starts the process on the first part of Co Rd 38 outside of the subdivision.

Sid noted that the water tank repair seems to be holding so this is something we will still monitor for now, but most likely will have to replace in the future.

New Business:

Guest Speaker: Marlin Ekoff with Mo Co Building Department

Marlin brought a handout with some basic information regarding building, permits and contact information. This will be posted to the website for all members to have access to this information.

Lengthy discussions were had regarding numerous building issues, roads and driveways without permits or culverts, building permit requirements (sizes, foundations, etc.) and the issue of a County or covenant trash code.

Mo Co Sheriff KC Hume and an officer from the DOW were not available, due to their schedules with hunting seasons in full swing and other situations that took a priority this evening.

Guy Whitlock discussed the Northwest Co Snowmobile club topics including trail grooming, trash and parking off on the shoulder of Co Rd 38 at the trail head. Also asked WR members to join the Nowecos snowmobile club.

It was noted that raffle tickets are being sold now to benefit the local club’s scholarship fundraiser. Contact Guy for more information.

There being no further business, Sid called for the results of the ballot counting.

It was reported that there were 66 ballots returned; 1 was rejected due to the owner not listing a name and lot number on the ballot. The three director nominees listed on the ballot were elected, there were seven other members who were write-ins on ballots, six receiving one vote each and one person receiving two votes.

It was noted that if someone is truly interested in serving on the board that person needs to make a nominating committee member aware of their interest, and be present at the summer meeting when the nominating committee is selected or volunteers. When that person’s membership is verified and they agree to run for office, his/her name can be placed on the ballot. Each year 3 or 4 Director positions are up for re-election.

At the summer 2020 meeting there will be 4 seats up for re-election, each term is for 2 years at a time.

The next general membership meeting will be Summer of 2020. Be watching for the specific date to be posted; postcards will also be sent out prior to the meeting. Also be watching for dues notices to be coming out to all land owners in January 2020. Everyone was thanked for attending and joining in the discussions.

There were several members who mentioned wanting the website updated on a more regular basis. If members could email in ideas or topics they would like updated we will work on getting those issues addressed.

Sid called for a motion to adjourn, Tom made a motion to adjourn, it was seconded and the meeting was adjourned.

Respectfully Submitted

Vicki Burns Sec/Tres

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Wilderness Ranch Landowners Association

Board of Directors Meeting Minutes

August 14, 2019

Pres. Sid Arola called meeting to order at 5:33 pm

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Sec. Treasurer, Paul Drury, & Gary Boehler, Vice Pres (by phone) and Todd Carlson (by phone) Dan Madden absent.

Minutes from the Annual Summer meeting had been emailed to all Directors for review, with one date & one symbol corrections made, the minutes were approved; the minutes will be posted to the website.

Pres. Report:

The President took the liberty of taking items out of order on the agenda to be sure all were covered.

Sid reported that there have been numerous phone calls received by several board members regarding the Owner of Lot 3 and the debris and now-wrecked truck parked on the lot. Discussion was had as to what the Land Owners Assoc. can do and what falls under the County as to authority to mandate a clean-up of the lot and or a fine to the owner regarding the subdivision covenants and the Association By-Laws. It was also mentioned that this owner is trespassing on the adjoining lot and that it has to be witnessed and reported for law enforcement to act on that issue. These issues will be brought to the attention of the county building & zoning enforcement person and to the Sheriff’s office.

It was discussed that the Board, after receiving all the information, make a statement that will be sent out to all land owners as to who has the authority to enforce which issues at the ranch.

The attorney will not be contacted until all information is compiled and a decision is made to move forward.

Sec. /Tres. Report:

Vicki reported the operating checking account balance as of 8/014/19 is $27,919.60. Legal fund balance

as of the same date is $4,795.97. There are 261 paid members to date.

Vicki reported that the Nominating committee had submitted three names of members who were willing

to have their names placed on the ballot for the upcoming election cycle to serve as Directors. Ballots will be made and sent out to all members that have paid dues up to the day they are mailed out- no later than Sept. 7th.

Old Business: Vicki did some research into prices and material types for a new entry sign, since our sign has been stolen. First of all the insurance deductible is $500.00, filing a claim will not be done. Identity Graphics gave sign material samples for the board to consider, and the same grade aluminum used for street signs was voted as the best to use. Paul will send a photo of one of the existing signs and together with the metal at $160.00 & art work would be an estimate of $35.00 to $60.00 for the same size sign that is now gone. A motion was made and passed to move forward to have a new sign in place as soon as possible.

New Business: The date for the Annual Fall meeting was set for October 18, 2019 @ 6:30 PM

This year the meeting will be held at the Ranch in hopes of having more out of town owners in for hunting season attend. The meeting will be held at Lot 826, also known as 582 Second Creek Road. (Vicki Burns’ cabin).Sid asked for any topics anyone would like discussed at the fall meeting. Both KC Hume, the Mo Co Sheriff and a Division of Wildlife officer will be invited to the meeting to answer questions members may have, and to give general information regarding several topics including what action can be taken regarding dogs running loose in the subdivision potentially threatening owners and/or their dogs, hunting issues and any other topics owners bring up.

Enforcement & options for that were again discussed and as soon as we have a response and some clarification the Board will draft a notice and get that out to everyone.

A motion was made & seconded and passed to adjourn the meeting at 6:31 pm

Respectfully Submitted,

Vicki Burns

Sec/Treasurer

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