Meeting Minutes

Wilderness Ranch Landowners Association

Board of Directors Meeting Minutes

March 31, 2021

Pres. Todd Carlson called meeting to order at 5:35 pm

Board Members Present: Todd Carlson, Pres., Sid Arola, Vicki Burns, Tom Cramer, & Ralph Stewart

on the phone was Gary Boehler & Paul Drury.

Land owner Guy Whitlock was also present.

Minutes from the January 2021 board meeting were approved as presented and are posted to the website.

President Report:

Todd asked for the name and contact info for the road & bridge director so he could discuss the road maintenance for 2021. Sid reported that he had received a call asking what our thoughts were and what the Association would be willing to do this year to maintain the integrity of the road. After discussion it was agreed the WRLOA would again pay for the mag chloride and the county would cover the cost of labor and equipment for the application. Todd will let Dan at the county know of the decision and will get back to the board with a potential date for this to take place.

A discussion was had regarding the tank repair/replacement and this will be ongoing until more research can be done regarding both the repair options and/or replacement costs.

Vice-Pres. Report:

Paul reported that the snow pack levels compared to last year is 93” shy what we had last year at this time.

Paul also mentioned reviewing our grant paperwork regarding what the Associations responsibilities are with regard to the water tank. It was mentioned that the Association should reach out to the County Commissioners regarding the wolf re-introduction into Moffat County and see if they would not be willing to file similar paperwork with the state to what Rio Blanco County Commissioners have done.

Sec. /Tres. Report

Vicki gave the financial report noting the operating checking account balance as of 3/31/21 was $27,586.89 and the legal fund balance was $6,695.97. As of today’s date, 3/31/2021, there are 261 paid land owners.

Map sales have continued –if anyone is in need of a map the following applies: $12.00 pays for a map to be mailed in a mailing tube, $10.00 pays for a map to be folded and mailed. Maps will be available at the summer meeting as well at a price of $5.00 each.

Old Business:

The board entertained a motion and it passed to have the same contractor put up the lay down fence again this year as soon as weather & snow pack melting off allows.

New Business:  

The fish permit has been order through the State Division of Wildlife office and the week ends of June 19 & 26th are when we hope to have the fish delivered. An exact date cannot be established until we have the actual permit in hand. Several fisheries have been contacted and bids reviewed and Liley Fisheries out of Boulder area is still the most reasonable cost wise and will deliver on a Saturday to our location.

As soon as we have the permit the exact date will be set. Trail clean-up will be the weekend before the fish delivery weekend. If you are or know of anyone interested in helping with either, please contact a board member so we get a head count on how many people plan on helping with either or both events.

The date for the Annual Summer Meeting & Potluck was set for July 3, 2021 We will have the potluck lunch at noon with the annual meeting to follow. Please plan on attending and bring a side dish to share. The association will again provide the meats, rolls, and bottled water.

We received correspondence from an owner regarding dogs running loose & lots of barking at all times of the day/night.  After discussion was had, it was agreed that the owner will be advised to contact the sheriff’s office as the board has no jurisdiction over the issue.

There being no further business to discuss, the meeting was adjourned.

Respectfully Submitted; Vicki Burns, Sec. /Tres.

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Wilderness Ranch Landowners Association

Board Member Meeting Minutes

December 2, 2020

Pres. Sid Arola called meeting to order at 5:34pm

Sid took roll call; Sid, Todd, & Vicki were present.

By phone were Paul, Guy, and Tom.

Ralph was excused due to a death in his family.

Gary couldn’t get through on the phone but called in just as the meeting was adjourned

And nothing to add in the way of a report on any issues.

Report from Officers:

President: Sid reported there was no new information to pass along.

Vice Pres.: Gary had nothing new to report.

Sec. /Tres. Report

Vicki reported that to date there are 279 land owners that have paid their 2020 dues and 3 members who have already paid their 2021 dues. There are no bills outstanding and the operating account balance is $13,152.83 and the Legal fund balance is $6,295.97 as of 11/30/2020.

Members coming in to pay dues have been receiving the lanyards with membership cards and that has been received very well.

Vicki mentioned she had received a letter from the law firm that we have been using wanting to know if we were going to continue with their services in the new year. A motion was made and passed confirming using the law firm and requesting the process to move forward with addressing the By-law issue of the dues being mandatory for all land owners in the subdivision. The original intent was that all owners would be members and somewhere along the way the enforcement had fell by the wayside.

Other:

No other business to discuss at this time.

Old Business:

The water tank will need to be addressed this next year for sure. Discussions have been ongoing and with the original agreement & grant received for the water tank, we are under a mandate to get it repaired/replaced to have the water storage on site. The new board will continue with that process and have updates which can be posted on the website as we move forward with repairs or replacement.

New Business:

Election of board officers for 2021.  

 Sid called for nominations for officers; Todd Carlson was nominated for Pres., Paul Drury was nominated as Vice Pres. and Vicki Burns was nominated as Sec/Tres. There were no other nominations made and all

three were voted into office effective Jan. 1, 2021.

Sid thanked everyone for being available and willing to serve.

With no further business to discuss, a motion was made and passed to adjourn the meeting.

Respectfully Submitted,

Vicki Burns, Sec/Tres.

Wilderness Ranch Landowners Association

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Annual Fall Meeting Minutes

Oct. 23, 2020

Pres. Sid Arola called meeting to order at 5:33 pm

Board Members Present: Sid Arola Pres., Guy Whitlock, Tom Cramer, Paul Drury, Todd Carlson and Vicki Burns.

Roll call will be by everyone in attendance signing in on the signup sheet, and please add an email address & phone number if either needed to be updated in our records.

A motion to approve the minutes of the Annual Summer Meeting minutes was made and passed. 

Report from Officers:

Sid gave an update on accomplishments from 2020 including the following:

Fish stocking at the ponds, Co Rd 38 improvements, water tank repair/replacement

Guest Speaker: Marlin Ekoff- Mo Co Building Department:

Marlin gave an update on the number of building permits pulled for new cabins & the progress on each,

plus info regarding the new state ruling on gray water discharge and fielded any questions on other issues brought up.

Sec. /Tres. Report

Both the general operating account & the legal fund check book balances have been balanced to the September bank statements. Vicki noted there are no outstanding bills for the association.

It was noted that as of Oct. 23, 2020 we have 275 lot owners that had paid dues for 2020.

Operating account bank balance to date is $13,134.83 and Legal fund balance is $6,195.97.

Old Business: None

New Business:

The lanyards and card holders were given out to those present and will be available to all Association Members to wear when visiting the reserve.

The issues of extending the lay-down fence approximately another mile +/ around Lots 880-882 was brought up as requested by the lot owners. Next spring when the fence contractor is contacted, a cost to do this will be requested and a decision made at that time. It was noted that those particular lot owners do not currently pay dues and they will be contacted regarding that.

Lastly: The Nominating committee members from the summer meeting turned in four members names for the election of new Directors. Ballots were mailed out & have been tallied at this meeting; the results are as follows:

Sid Arola: 24 votes

         Gary Boehler: 23 votes

         Todd Carlson: 24 votes

         Ralph Stewart: 21 votes

There were several write in candidates that received votes: Eli Allen 11 votes, Ty Stewart 9 votes,

Don Jenkins, Scott Jenkins, & Jess Canterbury all received 1 vote each.

New Directors positions begin Jan. 1, 2021 and each run for 2 year terms.

Sid thanked everyone for attending the meeting.

There being no further business to discuss, Sid called for a motion to adjourn; a motion was made & passed; the meeting was adjourned at 6:22 pm

Respectfully Submitted

Vicki Burns

Sec/Tres

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Wilderness Ranch Landowners Association

Board Member Meeting Minutes

August 25, 2020

Pres. Sid Arola called meeting to order at 5:34 pm

Sid took roll call; Sid, Vicki & Gary were present.

Since there was no quorum, no issues to be voted on could be approved this evening.

Report from Officers:

President: Sid reported there was no new information to pass along.

Recap: Improvements to Mo Co Road 38, the gate repair at Perkins pond trailhead, the new sign at the south entrance to the subdivision, and the ongoing research for repairs/replacement of the water tank were the main topics reported at summer meeting.

President-Elect: Gary had nothing new to report.

Sec. /Tres. Report

Vicki reported that to date there are 268 land owners that have paid their 2020 dues with payments still coming in. The operating account balance is $13,464.42 and the Legal fund balance is $5,995.97 as of 8/25/2020.

Vicki reported that after checking into the pricing for lanyards, they can be purchased for $.68 each with the Colorado Wilderness Ranch Land Owners Association Member printed on them and a clear plastic card holder, and she would be ordering 1000 to have them available at the fall membership meeting.

They can be handed out to those in attendance, and after that would have them available for members to pick up or receive them at each annual meeting.

Other:

It was brought up that there have been cows in the subdivision in several different locations. The perimeter fence needs to be checked by lot owners near where the cows have been seen to see if the fence has been damaged, or if someone has put it down when it should not have been laid down. An owner of lot 882 wants the board to consider extending the fencing next year to fence the north ends of Lots 880, 881, and 882 where cows have been coming onto his and his neighbor’s lots.

It was mentioned that we can have the fence company give us a bid next year for adding that area and make a decision at a later date when there is a quorum for voting.

Old Business:

Sid noted the water tank will need to be addressed this next year for sure. Discussions have been ongoing and with the original agreement & grant received for the water tank we are under a mandate to get it repaired/replaced to have the water storage on site. The board will continue with that process and have updates which can be posted on the website.

New Business:

The nominating committee submitted the four names of individuals agreeing to serve on the board for the upcoming elections this fall.

They are as follows: Sid Arola, Gary Boehler, Ralph Stewart, & Todd Carlson.

Ballots will be made up and sent out to all paid members to vote in mid Sept.

Vicki will invite the Sheriff, Marlin from the building department & a DOW representative to the fall meeting. Meeting will be held on Friday, Oct. 23, 2020 at Lot 826; @ 5:30 PM (Vicki’s cabin). There will be chili served for those who are hungry…

Sid received a call regarding noxious weeds and referred the owner to the Mo Co Extension office for more information.

With no further business to discuss, a motion was made and passed to adjourn the meeting.

Respectfully Submitted,

Vicki Burns, Sec/Tres.

Wilderness Ranch Landowners Association

Annual Summer Meeting Minutes

July 4, 2020

Pres. Sid Arola called meeting to order at 12:55 p.m.

Sid welcomed everyone and let everyone know that the roll call would be satisfied by each person taking the time to sign in on the sign-up sheet.

Sid asked for a motion to approve the minutes from the Fall 2019 annual meeting, (minutes have been posted to the website for review) a motion was made and passed.

Sid introduced the Board Members: Sid Arola Pres., Tom Cramer, Vicki Burns, Guy Whitlock,

Todd Carlson, Gary Boehler and Paul Drury.

Report from Officers:

President: Sid reported on the accomplishments of the board over the past year some of which are

the improvements to Mo Co Road 38, the gate repair at Perkins pond trailhead, the new sign at the south

entrance to the subdivision, and the ongoing research for repairs/replacement of the water tank.

President-Elect: Gary noted that he didn’t have anything new to discuss.

Sec. /Tres. Report

Vicki reported that to date there are 256 land owners that have paid their 2020 dues with payments still coming in. The operating account balance is $31,528.44 and the Legal fund balance is $5,795.97 as of 6/30/2020 bank statements being balanced.

Other:

It was mentioned that a member had asked if the Board would contact the Biester family members to see if an amendment to the Subdivision Covenants could be made to allow seniors and or disabled members to access the first fishing pond by way of a motorized vehicle. Much discussion followed and the pros and cons of this were numerous on both sides. The board concluded that first we would have to hear back from the Biester family to give permission to amend the covenants, and secondly, we would have to have the attorney look into the process. The issue of non-owners already using the ponds for fishing and the ability to restrict access beyond the first pond were also discussed with no concrete resolution. Members are asked to report to the DOW or sheriff when they find others trespassing onto the private reserve. It was noted that it is not wise to

confront individuals in a way that could cause our member(s) any harm.

It was brought up and agreed that on next year’s membership cards there will be emergency contact phone numbers listed for the DOW, MOCO Sheriff, MOCO Building inspector, & Rural Fire Dept.

Old Business:

Sid noted that the water tank when last checked was no longer holding water. Discussions have been ongoing and with the original agreement & grant received for the water tank we are under a mandate to get it repaired/replaced to have the water storage on site. A plan to dig it up and see if repairs can be made and move forward from there is underway. The board will continue with that process and have updates which can be posted on the website.

Sid gave the update regarding road maintenance for Co Rd 38 this summer; The County is set to mag chloride 3.7 miles of the road starting July 6th and should be completed by July 8th. The cost to the association is only for the mag chloride, and the County is covering all the man hour, equipment and water needed to get the job done. The work will be from the south entrance at the cattle guard to the intersection of MC 38 & Eagle By-pass. The approximate cost to the association will be $15,700.

New Business:

Sid asked for three people to volunteer to serve as the nominating committee for the upcoming elections this fall. The 3 people who volunteered are as follows:

  1. John Cochran 2. David Fell 3. Jessie Cramer

These folks will meet with Vicki after the meeting. Once prospective candidates names are gathered and verified, the ballots will be made up and mailed out. Election results will be reported at the fall meeting.

2021 elections will be to elect 4 individuals to the board; this can be existing members whose terms are up or other members who wish to serve a 2 year term. There are 4 seats up for election this fall whose terms would begin Jan. 1, 2021.

Sid gave an update on the fish stocking day and thanked everyone who came out to help. We received approximately 950-1000 fish which equaled 750 lbs. 20 members and friends and numerous children and grandchildren participated. Again a BIG THANK YOU to ALL!!

The County building inspector could not be with us due to a prior commitment but sent an update on the following:

There are two new cabins permitted so far this year. One is Marvin Bordeax’s at 2430 Grackle Rd, and the other is RC Arroyo at 900 Grackle Rd. Both are just now completing their foundations.

Patrick Gould has submitted plans and been approved by the WR Review Board, and he said he would be out later this summer to get the permit and try to get the foundation in.

Jerry Strong has submitted plans and been approved by the WR Review Board, I am still waiting for a couple items in order to issue the permit.

As far as any changes go, I proposed to the County Commissioners to adopt a resolution allowing gray water systems. This would allow people to pipe their water from sinks, laundry, and showers to a subsurface location without having to run it into the septic tank. That way if they only have a pumpable tank without a leach field it will not need pumped nearly as much, because toilets would be the only thing ran to it. There are some requirements for this; however, it would be a good alternative for some locations. The state adopted this around 2012, so we would just make sure any gray water systems meet the state requirements. The commissioners thought it sounded fine, but it will take a couple months to get the resolution approved.

Thank you,

Marlin Eckhoff

Craig/Moffat Regional Building Official

300 W 4th Street

Craig CO, 81625

(970)826-2013 or (970)326-3645

Sid briefly mentioned the parking lot being considered by the Northwest Colorado Snowmobile Club on

Co Rd 38 would be located at approximately the 1 mile marker. The Snowmobile club is hoping to get approval from the BLM to develop a parking area there. Wilderness ranch board was asked and gave a letter of support for the project.

With no further business to discuss, a motion was made and passed to adjourn the meeting.

 **People were asked to help take down the canopies and tables & clean up, and many stayed to help. **

Respectfully Submitted,

Vicki Burns,

Sec/Tres.

Wilderness Ranch Landowners Association

Board Members Meeting Minutes

June 11, 2020

Pres. Sid Arola called meeting to order at 5:33 pm

Sid called for a roll call:

Board Members Present: Sid Arola Pres. Vicki Burns, Guy Whitlock, and Gary Boehler

And by phone Paul Drury and Tom Cramer. Todd Carlson was absent.

Sid asked for a motion to approve the minutes from the May 5th, 2020 board meeting; a motion was made and passed.

Report from Officers:

President: Sid noted that he didn’t have anything new to report.

President-Elect: Gary noted that he didn’t have anything new to discuss.

Sec. /Tres. Report

Vicki reported that to date there are 243 land owners that have paid their 2020 dues. The operating account balance is $30,189.89 and the legal fund balance is $5,795.97 as of June 11, 2020.

Old Business:

Fire Water Tank Replacement:

Sid noted that the bids thus far for water tank replacement are running around $40K+ for 14,000 & 15,000 gallon tanks. After discussion, it was decided that we will have to dig it up and attempt to repair the tank we have but also look at the possibility of install a pumping station on Willow Creek as well to have water for fire mitigation if needed. Todd had mentioned earlier that he could use his equipment to dig up the tank. We will continue the process and have updates at the next meeting. Gary is still waiting on a bid from someone his son is in contact with.

MC Rd 38 update: Sid mentioned that we have a new road person to work with and he plans on riding the stretch of Co Rd 38 to have the mag put down on with the new person to be sure we are all on the same page.

After reviewing the hills and recent road conditions, it was discussed that we should have the application put down from our entrance cattle guard through on Co Rd 38 to the intersection where Co Rd 38 turns right at the corner of Timberland Drive and Eagle Bypass. The motion was made, seconded and passed to do so. Sid will be meeting with the county road person in the next week or so and the work will commence on or about June 23rd. It should be done in one or two days.

Fence Stand up & Gate Repair: The fence work is completed. All fences are back up and repaired as needed.The gate at the trailhead has been repaired with new posts in concrete. Sid will get receipts to Vicki to be reimbursed for out of pocket expenses for materials.

Fish Stocking Update: Fish are scheduled for delivery June 20th- delivery person will contact Sid prior to arrival and or Sid will contact driver for approximate delivery time. In the past the truck has arrived around noon and this is what we are planning on again. Trails have been cleared once but will be checked again this next week to be sure all is good for vehicle traffic for delivery to the ponds.

NOWECOS Parking Lot update: Sid asked Guy Whitlock to give an update on the parking lot for Northwest Co Snowmobile club; Guy reported that the grant has been approved for leveling the area, and at this time we are waiting for the BLM to approve the project. The county will gravel the area and there is no expense for the WR to consider.

New Business:

Summer WR Membership Meeting: It was discussed that we need to consider spraying the picnic area prior to our annual meeting July 4th; the area has been mowed once but may need it again. It was also decided that as many as possible owners will gather to set up the canopies and tables & chairs at 10:00 AM on Sat. morning prior to the pot luck and meeting time of noon.

Board Elections: There will be 4 seats up for election; Sid will appoint or accept names from those who wish to serve on a Nominating Committee. Anyone interested needs to get their name to a current board member or one of the three Nominating committee members as soon as possible.

Other:

  1. It was noted that several owners are complaining about what other owners have showing up on their properties within the subdivision. The Land Owners Association cannot enforce subdivision covenants that are the job of the county. These issues need to be reported to the county building department for any action to be taken.
  • Paul brought up the issue of the aging community of owners and their lack of access to the fish ponds due to no motorized vehicles allowed in the reserve property. A motion was made & passed to contact the Biester family representative(s) and ask for an amendment to the Deed granting the use of motorized vehicles to the berm just below the first fish pond to allow seniors access to the ponds.*

*Clarification to be given that this is strictly for paid members who cannot otherwise access the ponds. WR Land Owners Association would have to clear any area(s) needed for such access for vehicles such as side by side vehicles and be responsible for keeping access open.

Sid asked for any other business to come before the group; none being noted, Sid asked for a motion to adjourn; motion made & passed, meeting adjourned at 6:42 pm.

Respectfully Submitted, Vicki Burns, Sec/Tres