Meeting Minutes

Wilderness Ranch Landowners Association

Annual Fall Meeting Minutes

Oct. 23, 2020

Pres. Sid Arola called meeting to order at 5:33 pm

Board Members Present: Sid Arola Pres., Guy Whitlock, Tom Cramer, Paul Drury, Todd Carlson and Vicki Burns.

Roll call will be by everyone in attendance signing in on the signup sheet, and please add an email address & phone number if either needed to be updated in our records.

A motion to approve the minutes of the Annual Summer Meeting minutes was made and passed. 

Report from Officers:

Sid gave an update on accomplishments from 2020 including the following:

Fish stocking at the ponds, Co Rd 38 improvements, water tank repair/replacement

Guest Speaker: Marlin Ekoff- Mo Co Building Department:

Marlin gave an update on the number of building permits pulled for new cabins & the progress on each,

plus info regarding the new state ruling on gray water discharge and fielded any questions on other issues brought up.

Sec. /Tres. Report

Both the general operating account & the legal fund check book balances have been balanced to the September bank statements. Vicki noted there are no outstanding bills for the association.

It was noted that as of Oct. 23, 2020 we have 275 lot owners that had paid dues for 2020.

Operating account bank balance to date is $13,134.83 and Legal fund balance is $6,195.97.

Old Business: None

New Business:

The lanyards and card holders were given out to those present and will be available to all Association Members to wear when visiting the reserve.

The issues of extending the lay-down fence approximately another mile +/ around Lots 880-882 was brought up as requested by the lot owners. Next spring when the fence contractor is contacted, a cost to do this will be requested and a decision made at that time. It was noted that those particular lot owners do not currently pay dues and they will be contacted regarding that.

Lastly: The Nominating committee members from the summer meeting turned in four members names for the election of new Directors. Ballots were mailed out & have been tallied at this meeting; the results are as follows:

Sid Arola: 24 votes

         Gary Boehler: 23 votes

         Todd Carlson: 24 votes

         Ralph Stewart: 21 votes

There were several write in candidates that received votes: Eli Allen 11 votes, Ty Stewart 9 votes,

Don Jenkins, Scott Jenkins, & Jess Canterbury all received 1 vote each.

New Directors positions begin Jan. 1, 2021 and each run for 2 year terms.

Sid thanked everyone for attending the meeting.

There being no further business to discuss, Sid called for a motion to adjourn; a motion was made & passed; the meeting was adjourned at 6:22 pm

Respectfully Submitted

Vicki Burns

Sec/Tres

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Wilderness Ranch Landowners Association

Board Member Meeting Minutes

August 25, 2020

Pres. Sid Arola called meeting to order at 5:34 pm

Sid took roll call; Sid, Vicki & Gary were present.

Since there was no quorum, no issues to be voted on could be approved this evening.

Report from Officers:

President: Sid reported there was no new information to pass along.

Recap: Improvements to Mo Co Road 38, the gate repair at Perkins pond trailhead, the new sign at the south entrance to the subdivision, and the ongoing research for repairs/replacement of the water tank were the main topics reported at summer meeting.

President-Elect: Gary had nothing new to report.

Sec. /Tres. Report

Vicki reported that to date there are 268 land owners that have paid their 2020 dues with payments still coming in. The operating account balance is $13,464.42 and the Legal fund balance is $5,995.97 as of 8/25/2020.

Vicki reported that after checking into the pricing for lanyards, they can be purchased for $.68 each with the Colorado Wilderness Ranch Land Owners Association Member printed on them and a clear plastic card holder, and she would be ordering 1000 to have them available at the fall membership meeting.

They can be handed out to those in attendance, and after that would have them available for members to pick up or receive them at each annual meeting.

Other:

It was brought up that there have been cows in the subdivision in several different locations. The perimeter fence needs to be checked by lot owners near where the cows have been seen to see if the fence has been damaged, or if someone has put it down when it should not have been laid down. An owner of lot 882 wants the board to consider extending the fencing next year to fence the north ends of Lots 880, 881, and 882 where cows have been coming onto his and his neighbor’s lots.

It was mentioned that we can have the fence company give us a bid next year for adding that area and make a decision at a later date when there is a quorum for voting.

Old Business:

Sid noted the water tank will need to be addressed this next year for sure. Discussions have been ongoing and with the original agreement & grant received for the water tank we are under a mandate to get it repaired/replaced to have the water storage on site. The board will continue with that process and have updates which can be posted on the website.

New Business:

The nominating committee submitted the four names of individuals agreeing to serve on the board for the upcoming elections this fall.

They are as follows: Sid Arola, Gary Boehler, Ralph Stewart, & Todd Carlson.

Ballots will be made up and sent out to all paid members to vote in mid Sept.

Vicki will invite the Sheriff, Marlin from the building department & a DOW representative to the fall meeting. Meeting will be held on Friday, Oct. 23, 2020 at Lot 826; @ 5:30 PM (Vicki’s cabin). There will be chili served for those who are hungry…

Sid received a call regarding noxious weeds and referred the owner to the Mo Co Extension office for more information.

With no further business to discuss, a motion was made and passed to adjourn the meeting.

Respectfully Submitted,

Vicki Burns, Sec/Tres.

Wilderness Ranch Landowners Association

Annual Summer Meeting Minutes

July 4, 2020

Pres. Sid Arola called meeting to order at 12:55 p.m.

Sid welcomed everyone and let everyone know that the roll call would be satisfied by each person taking the time to sign in on the sign-up sheet.

Sid asked for a motion to approve the minutes from the Fall 2019 annual meeting, (minutes have been posted to the website for review) a motion was made and passed.

Sid introduced the Board Members: Sid Arola Pres., Tom Cramer, Vicki Burns, Guy Whitlock,

Todd Carlson, Gary Boehler and Paul Drury.

Report from Officers:

President: Sid reported on the accomplishments of the board over the past year some of which are

the improvements to Mo Co Road 38, the gate repair at Perkins pond trailhead, the new sign at the south

entrance to the subdivision, and the ongoing research for repairs/replacement of the water tank.

President-Elect: Gary noted that he didn’t have anything new to discuss.

Sec. /Tres. Report

Vicki reported that to date there are 256 land owners that have paid their 2020 dues with payments still coming in. The operating account balance is $31,528.44 and the Legal fund balance is $5,795.97 as of 6/30/2020 bank statements being balanced.

Other:

It was mentioned that a member had asked if the Board would contact the Biester family members to see if an amendment to the Subdivision Covenants could be made to allow seniors and or disabled members to access the first fishing pond by way of a motorized vehicle. Much discussion followed and the pros and cons of this were numerous on both sides. The board concluded that first we would have to hear back from the Biester family to give permission to amend the covenants, and secondly, we would have to have the attorney look into the process. The issue of non-owners already using the ponds for fishing and the ability to restrict access beyond the first pond were also discussed with no concrete resolution. Members are asked to report to the DOW or sheriff when they find others trespassing onto the private reserve. It was noted that it is not wise to

confront individuals in a way that could cause our member(s) any harm.

It was brought up and agreed that on next year’s membership cards there will be emergency contact phone numbers listed for the DOW, MOCO Sheriff, MOCO Building inspector, & Rural Fire Dept.

Old Business:

Sid noted that the water tank when last checked was no longer holding water. Discussions have been ongoing and with the original agreement & grant received for the water tank we are under a mandate to get it repaired/replaced to have the water storage on site. A plan to dig it up and see if repairs can be made and move forward from there is underway. The board will continue with that process and have updates which can be posted on the website.

Sid gave the update regarding road maintenance for Co Rd 38 this summer; The County is set to mag chloride 3.7 miles of the road starting July 6th and should be completed by July 8th. The cost to the association is only for the mag chloride, and the County is covering all the man hour, equipment and water needed to get the job done. The work will be from the south entrance at the cattle guard to the intersection of MC 38 & Eagle By-pass. The approximate cost to the association will be $15,700.

New Business:

Sid asked for three people to volunteer to serve as the nominating committee for the upcoming elections this fall. The 3 people who volunteered are as follows:

  1. John Cochran 2. David Fell 3. Jessie Cramer

These folks will meet with Vicki after the meeting. Once prospective candidates names are gathered and verified, the ballots will be made up and mailed out. Election results will be reported at the fall meeting.

2021 elections will be to elect 4 individuals to the board; this can be existing members whose terms are up or other members who wish to serve a 2 year term. There are 4 seats up for election this fall whose terms would begin Jan. 1, 2021.

Sid gave an update on the fish stocking day and thanked everyone who came out to help. We received approximately 950-1000 fish which equaled 750 lbs. 20 members and friends and numerous children and grandchildren participated. Again a BIG THANK YOU to ALL!!

The County building inspector could not be with us due to a prior commitment but sent an update on the following:

There are two new cabins permitted so far this year. One is Marvin Bordeax’s at 2430 Grackle Rd, and the other is RC Arroyo at 900 Grackle Rd. Both are just now completing their foundations.

Patrick Gould has submitted plans and been approved by the WR Review Board, and he said he would be out later this summer to get the permit and try to get the foundation in.

Jerry Strong has submitted plans and been approved by the WR Review Board, I am still waiting for a couple items in order to issue the permit.

As far as any changes go, I proposed to the County Commissioners to adopt a resolution allowing gray water systems. This would allow people to pipe their water from sinks, laundry, and showers to a subsurface location without having to run it into the septic tank. That way if they only have a pumpable tank without a leach field it will not need pumped nearly as much, because toilets would be the only thing ran to it. There are some requirements for this; however, it would be a good alternative for some locations. The state adopted this around 2012, so we would just make sure any gray water systems meet the state requirements. The commissioners thought it sounded fine, but it will take a couple months to get the resolution approved.

Thank you,

Marlin Eckhoff

Craig/Moffat Regional Building Official

300 W 4th Street

Craig CO, 81625

(970)826-2013 or (970)326-3645

Sid briefly mentioned the parking lot being considered by the Northwest Colorado Snowmobile Club on

Co Rd 38 would be located at approximately the 1 mile marker. The Snowmobile club is hoping to get approval from the BLM to develop a parking area there. Wilderness ranch board was asked and gave a letter of support for the project.

With no further business to discuss, a motion was made and passed to adjourn the meeting.

 **People were asked to help take down the canopies and tables & clean up, and many stayed to help. **

Respectfully Submitted,

Vicki Burns,

Sec/Tres.

Wilderness Ranch Landowners Association

Board Members Meeting Minutes

June 11, 2020

Pres. Sid Arola called meeting to order at 5:33 pm

Sid called for a roll call:

Board Members Present: Sid Arola Pres. Vicki Burns, Guy Whitlock, and Gary Boehler

And by phone Paul Drury and Tom Cramer. Todd Carlson was absent.

Sid asked for a motion to approve the minutes from the May 5th, 2020 board meeting; a motion was made and passed.

Report from Officers:

President: Sid noted that he didn’t have anything new to report.

President-Elect: Gary noted that he didn’t have anything new to discuss.

Sec. /Tres. Report

Vicki reported that to date there are 243 land owners that have paid their 2020 dues. The operating account balance is $30,189.89 and the legal fund balance is $5,795.97 as of June 11, 2020.

Old Business:

Fire Water Tank Replacement:

Sid noted that the bids thus far for water tank replacement are running around $40K+ for 14,000 & 15,000 gallon tanks. After discussion, it was decided that we will have to dig it up and attempt to repair the tank we have but also look at the possibility of install a pumping station on Willow Creek as well to have water for fire mitigation if needed. Todd had mentioned earlier that he could use his equipment to dig up the tank. We will continue the process and have updates at the next meeting. Gary is still waiting on a bid from someone his son is in contact with.

MC Rd 38 update: Sid mentioned that we have a new road person to work with and he plans on riding the stretch of Co Rd 38 to have the mag put down on with the new person to be sure we are all on the same page.

After reviewing the hills and recent road conditions, it was discussed that we should have the application put down from our entrance cattle guard through on Co Rd 38 to the intersection where Co Rd 38 turns right at the corner of Timberland Drive and Eagle Bypass. The motion was made, seconded and passed to do so. Sid will be meeting with the county road person in the next week or so and the work will commence on or about June 23rd. It should be done in one or two days.

Fence Stand up & Gate Repair: The fence work is completed. All fences are back up and repaired as needed.The gate at the trailhead has been repaired with new posts in concrete. Sid will get receipts to Vicki to be reimbursed for out of pocket expenses for materials.

Fish Stocking Update: Fish are scheduled for delivery June 20th- delivery person will contact Sid prior to arrival and or Sid will contact driver for approximate delivery time. In the past the truck has arrived around noon and this is what we are planning on again. Trails have been cleared once but will be checked again this next week to be sure all is good for vehicle traffic for delivery to the ponds.

NOWECOS Parking Lot update: Sid asked Guy Whitlock to give an update on the parking lot for Northwest Co Snowmobile club; Guy reported that the grant has been approved for leveling the area, and at this time we are waiting for the BLM to approve the project. The county will gravel the area and there is no expense for the WR to consider.

New Business:

Summer WR Membership Meeting: It was discussed that we need to consider spraying the picnic area prior to our annual meeting July 4th; the area has been mowed once but may need it again. It was also decided that as many as possible owners will gather to set up the canopies and tables & chairs at 10:00 AM on Sat. morning prior to the pot luck and meeting time of noon.

Board Elections: There will be 4 seats up for election; Sid will appoint or accept names from those who wish to serve on a Nominating Committee. Anyone interested needs to get their name to a current board member or one of the three Nominating committee members as soon as possible.

Other:

  1. It was noted that several owners are complaining about what other owners have showing up on their properties within the subdivision. The Land Owners Association cannot enforce subdivision covenants that are the job of the county. These issues need to be reported to the county building department for any action to be taken.
  • Paul brought up the issue of the aging community of owners and their lack of access to the fish ponds due to no motorized vehicles allowed in the reserve property. A motion was made & passed to contact the Biester family representative(s) and ask for an amendment to the Deed granting the use of motorized vehicles to the berm just below the first fish pond to allow seniors access to the ponds.*

*Clarification to be given that this is strictly for paid members who cannot otherwise access the ponds. WR Land Owners Association would have to clear any area(s) needed for such access for vehicles such as side by side vehicles and be responsible for keeping access open.

Sid asked for any other business to come before the group; none being noted, Sid asked for a motion to adjourn; motion made & passed, meeting adjourned at 6:42 pm.

Respectfully Submitted, Vicki Burns, Sec/Tres

Wilderness Ranch Landowners Association

Board Members Meeting Minutes

February 18, 2020

Pres. Sid Arola called meeting to order at 5:35 pm

Sid called for a roll call:

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Guy Whitlock, and

Todd Carlson and Gary Boehler by phone. Paul Drury was absent.

Sid asked for a motion to approve the minutes from the December 11, 2019 board meeting; a motion was made and passed.

Report from Officers:

President: Sid noted the corrected date from the first agenda sent out, and mentioned that he didn’t have anything new to go over.

President-Elect: Gary mentioned the information received from DORA regarding guide and outfitting.

It was noted that if anyone becomes aware of any of these activities in the subdivision we are to get as much information as possible and make a report to the authorities.

Sec. /Tres. Report –

Vicki reported that to date there are 157 land owners that have paid their 2020 dues with payments coming in on a regular basis. There have been approximately 10-12 dues notices returned by the post office for various reasons. An effort has been made to get updated and corrected addresses when possible from several sources.  Only a couple of maps have been requested/purchased since the first of the year.

The operating account balance is $27,396.02 and the Legal fund balance is $5,395.97 as of 2/10/2020.

Old Business:

Sid noted that the water tank repair seems to be holding (hasn’t been checked since late fall), but this is a major issue for the association to keep track of. After some discussion it was decided that we will start the process of getting bids to replace the tank this summer. Guy will contact Jake Haskins since he has actually seen the tank & location and has an idea of what we need and Todd will do some research and see if he can find a replacement tank. We will continue the process and have updates and the next meetings.

Repair/replacement of the gate at Perkins pond trail head was also discussed , and it was agreed that when accessible board members will evaluate if they can replace the posts, putting the new steel pipe post in concrete and welding the gate. It was also suggested that the fence contractor be asked if this is something they can do. Vicki will contact them and get back to the board members. Either way the gate/posts will be replaced this summer. Damage was caused by persons tearing out the post & gate to access the reserve to extract an elk during hunting season. ATV’s & or snow machines were used on the reserve, which is not allowed.     

New Business:

The summer meeting date was discussed in length and it was voted that Saturday, July 4th will be the annual meeting date this year, potluck at noon with the meeting to follow.

Vicki noted that the fish stocking permit has been applied for and the potential dates for delivery are June 20 & or June 27th, weather permitting. June 20th is the preferred date.

I t was discussed that we could use two more canopies for the annual meeting and decided that whoever finds them on sale first will purchase them and let the rest of the board members know, so we don’t end up with more than 2 new ones.

Guy Whitlock reported that Joe Tonso from the Northwest Co Snowmobile club has applied for a lease from the BLM for a parking area just past the mile marker 1 on Co Rd 38. It would be approximately a 10 acre area; depending on the outcome, the Club as well as the WR land owners association may need to contribute funds to purchase some of the gravel for the area. David Bray who retired from the BLM, is assisting Joe with the lease application. Guy will keep us updated as things progress.

With no further business to discuss, meeting was adjourned at 6:13 pm.

Respectfully Submitted

Vicki Burns, Sec/Tres

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