Meeting Minutes

Wilderness Ranch Landowners Association

Annual Summer Meeting Minutes

July 2, 2022   

Call to Order: Todd Carson, Pres.

Welcome: Members & Guests were asked to sign in on signup sheets going around, Update mailing address, phone number & email address.

A motion was made and passed to accept the minutes from the Annual Fall 2021meeting.

Officers Reports: President & Pres. Elect

Fish update – 750 lbs. delivered 6/25/22 with help from 20+ members, family & friends. Thank you all!

County Road update –Co Rd 38 mag project to start July 5th, Game Reserve Dr will be bladed and graveled this year to help maintain the road since it is used quite heavily each year.

Water Tank Filing update- Tank is filled and piping will be put into place to fill from the creek.

Fence Update-Fencing is all back up and the fence company will check on the fencing every 6 weeks +/-till fall unless we get a call of cows in the subdivision, at that point they will check it within 24 hours to find how the cows got in.

Special Guests Invited:

KC Hume, Mo Co Sherriff; KC gave a very informative talk about many issues including the department staffing issues & successes and most importantly the extra patrol of our subdivision and surrounding roads during the Rainbow Gathering event. He also provided us info to post to our website regarding the Emergency Notification contact system for things happening in the County.

Mo Co Building Department Marlin Eckhoff: while providing useful and updated information regarding permits applied for, structures with and without permits, permitted foundations going in and the process and what his office handles he admitted his info was not as colorful as KC’s.

Marlin answered questions on the States Gray Water ordinance and how that could be used in certain circumstances. Moffat County has not adopted this ordinance to date. Information regarding many issues and forms are available on the County website. There is an informational sheet posted to our website as well.

 Secretary/Treasurer Report:

 It was reported that as of today’s meeting, dues have been paid for 357 lots and equates to 329 members.  Operating Account bank balance $ 38,697.59, Legal Fund Account balance $7,612.97.

Handout and Forms available at the meeting were:

-Architectural Review Application for building -Building Dept. requirements/contact info

-Driveway access permit application/info.

Letters have been being received from land companies from all over the country offering low ball prices to buy lots from our owners/members; it is advisable to ignore these mailings as they obviously have no idea of the actual value of our properties. This issue will be addressed at the next Board meeting.

Old Business: New posts have been put in at Game Reserve Dr & Barkwood Dr reserve access

entries, new locks have been installed as well. Board members have keys & this access to the reserve and forest will be accessible for foot and horseback traffic only.

A Survey was completed on what it referred to as “Easement Property” off of Forest Service Rd between lots 824 & 874, survey monuments have been set and recorded with the county & state.

 Letters were sent out to owners with mobiles/trailers/connex boxes left on lots during the winter months; one owner responded & apologized & will have it gone this fall.

New Business: Pres. appointed 3 members as the Nominating Committee, (members in good standing) for upcoming election this fall –there will be 3 seats on the board to be filled. Any member in good standing who wishing to serve as a director will need to notify a nominating committee member prior to August 31, 2022.  There is quarterly meetings & the two annual meetings to attend. Membership status will be verified and names put on the ballot.  As always write in candidates are welcome. Watch for a notice on the website as well.

Other Business: Thank you to those responsible for mowing our meeting area, spraying for mosquitoes & setting up canopies and clean up for the day’s event. 😊 Be safe out there !

There being no further business to discuss, the meeting was adjourned.  

Respectfully submitted,

Vicki Burns 

Sec/Tres.

Wilderness Ranch Landowners Association

Board of Directors Meeting Minutes

June 14, 2022

Pres. Todd Carlson called meeting to order at 5:31 pm

Board Members Present: Todd Carlson, Ty Stewart, Eli Allen, Sid Arola, & Vicki Burns, Gary Boehler by phone. Ralph Stewart had excused absence due to being out of town.

President Report: Todd reported that he has met with the Mo Co Road department several times and discussed the upcoming mag-chloride project for Co Rd 38, the need for replacing the culvert at the intersection of Co Rd 38 & Game reserve Dr. as well as road repair in several spots on Co Rd 38. The county will be applying the mag-chloride starting the week after the 4th of July Holiday, plans are to apply the mag from our entrance point on Co Rd 38 to the four-way intersection of Co Rd 38 & Second Creek Road this year. The county will cover the entire cost of the labor & mag for the project. Additionally, the county will address the culvert issue on Co Rd 38 and potentially take care of several spots where there have been landslides onto Co Rd 38. Todd has another meeting scheduled to meet with the road department heads at the subdivision to go over these and other potential issues so the county is aware of what and where issues need attention. Also discussing the county maintaining Game Reserve Dr since it is heavily traveled each year during the summer months & hunting seasons to access the reserve. (Possibly graveled).

Todd reported the water tank has been filled for the summer and there are plans in place to bring the needed materials to Lot 250 to tie into the original buried water line pipe for access to use that line to fill the new tank for all future fillings.

The gate posts at both Barkwood & Game Reserve Dr. have been replaced with metal posts, gates re-hung and new locks will be installed this weekend. Board members will have a key as well as a spare will be left in town in the event additional keys need to be made.

Todd brought up the issue of the ponds needing to be cleaned & cleared as they are overgrown. After some discussion regarding the type of equipment needed to get this done along with how many ponds to try and get to with equipment, it was decided that Todd will meet with a contractor who can help the board decide the best way to approach the issue and Todd will report back to the group at a later time.

Sec. /Tres. Report

Vicki reported that to date there were 322 paid association members which equates to 347 lots.

General checking account balance as of May 30, 2022 was $43,330.50, with the legal fund balance being $7,512.95.

Old Business:

Delivery date for fish is June 25th around 12:00-12:30. At this time it does not appear that weather will delay the delivery this year. Fence work in progress- hope to be completed by end of this week.

Communication has been received again regarding Lot 483 and the wood pallet bridge & other debris reported on the lot and visible from the road. It was discussed and a letter will be sent certified mail to the owners with a copy of the covenants for the subdivision, outlining areas being in violation.

Specifically addressing the need for a driveway permit & or approval from the Army Corp of Engineers regarding constructing a bridge or disturbing the water flow of the creek.

The issue on Conex containers on lots without wood siding was also discussed again. Members will get info on lots with these containers on them so letters can be sent out, in some cases for a second time. Containers on lots being used for construction equipment & materials are only allowed while construction is taking place. If these containers are to remain on the lots, they will have to be wood sided.

New Business:

Discussion was held regarding possibly cleaning/clearing a strip of ground on either side of our laydown fence, Eli and others will look at what this will entail and report back if feasible to do on entire fence line or just some areas. This could cut down stand-up and repair issues in the future.

There being no further business to discuss the meeting was adjourned.

Respectfully Submitted

Vicki Burns Sec/Tres

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Wilderness Ranch Landowners Association

Board Meeting Minutes

May 10 2022

Pres. Todd Carlson called meeting to order at 5:32 pm

Board Members Present: Todd Carlson, Ralph Stewart Vicki Burns, Eli Allen.

Gary Boehler on the phone. Ty came in late.

Minutes from the January 2022 board meeting were approved as presented. There were copies available.

Officers Report: Todd will talk to the county regarding replacing/moving the culvert on Co Rd 38 at the Game Reserve turnoff as it is not doing the job and the road is washing out. We have not heard anything back as to the schedule for mag chloride for Co Rd 38 as yet, will ask for an update.

Will check with a few members and see about filling the water tank in the next few weeks as the creek is running a good flow right now. Also, will check on possibly hooking up a line to run pipe to the new tank for an easier process to fill the tank.

Sec. /Tres. Report Vicki gave the financial report noting the operating checking account balance as of

4/30/22 was $42,676.20 with no outstanding bills and the legal fund balance was $7,512.97.

Total number of lots that dues have been paid for is 338 and 313 owners.

The annual periodic report was filed with the Sec. of State and the annual insurance premium has been paid.

Old Business: The date for the annual meeting has been set for July 2, 2022. Card text was reviewed and cards will be ordered and mailed out by month end. Fish stocking permit was received and fish have been ordered to be delivered on Saturday June 25th. There will be a new driver making the Saturday delivery and he will contact Vicki as he gets close to Craig so he can be led up to the subdivision and to Grame Reserve Drive. The fence contractor is waiting for access to start putting up the lay down fence and do any repairs needed. It was discussed and agreed upon to have them check the fence lines at least once a month for July & August in the event a tree falls on the fence and gives cows an entry point into the subdivision.

Letters were sent out to the lot owners that had mobile/travel trailers in the subdivision regarding the covenant violation. The owner of one lot responded. Lot 122 and apologized for not having gotten back to remove his mobile. His family suffered several losses due to Covid19 and he was unable to make the trip

back being from out of state. Other violators will be sent a follow up letter.

New Business: The board discussed clearing the trails to the ponds the week or two prior to the fish delivery possibly June 18th at the latest.

We received an architectural review form with cabin plans, after review it was approved and will be delivered to Marlin at the Co Bldg. department.

We received the official plat of the now surveyed parcel of land that is referenced as the easement property

Which is 75’ wide and runs from Forest Service Road to the Nat’ l forest property. A survey monument has been placed at the property corner and registered with the state of Colorado. The adjoining land owner has been notified that this monument can not be removed.

Other:

We received a letter from a retired BLM firefighterwho is offering a service to do tree removal & lot cleanup or land clearing for building for lot owners. He has done this for several owners in the subdivision

And was looking for anyone interested to contact him. (Shawn Telfer 720-745-0531).

Inviting guests to summer meeting: Sheriff KC Hume, Co Bldg. Dept. Marlin, DOW Johnathon Lambert.

There being no further business to conduct, a motion to adjourn was made and passed. 6:45 PM MST

Respectfully submitted,

Vicki Burns Sec/Tres.

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Annual Fall Membership Meeting Minutes

October 29, 2021

Pres. Todd Carlson called meeting to order at 5:35 pm

Board Members Present: Todd Carlson, Sid Arola, Vicki Burns, Tom Cramer, Ralph Stewart &

Gary Boehler. Paul Drury was absent.

Minutes from the Summer Membership 2021 meeting were approved as presented and it was noted that they have been posted to the website since late July. There were copies available for those who had not read them on the website.

Members and Guests were welcomed, a sign-up sheet was passed around and everyone was asked to update their contact info if anything had changed.

Officers Report: Todd gave an update on the water tank. As everyone can see, we have a new to us, 16,800 water storage tank set up on Lot 250. It has been drained for winter and we will get the word out when it is time to fill it in the spring.

Discussion was held regarding correspondence received about a make shift bridge on Lot 483, it being an eye sore and possibly obstructing the flow of the creek. The overall opinion was that this could be reported to the Army Core of Engineers for further review as the Association does not have control over this issue.

Discussion was held regarding mobile homes/travel trailers/5th wheel trailers being left in the subdivision after the required removal date per the subdivision covenants. A motion was made and approved that a letter would be written to the lot owners advising them that they are in violation and what possible actions could be taken. Liens and fines were discussed regarding this as well.

Sec. /Tres. Report Vicki gave the financial report noting the operating checking account balance as of 10/92/21 was $23,783.31 with all bills paid to date and the legal fund balance was $7,295.97. As of today’s date, 10/29/2021, there are 315 lots that dues have been paid on.

Map sales have continued –if anyone is in need of a map the following applies: $12.00 pays for a map to be mailed in a mailing tube, $10.00 pays for a map to be folded and mailed. Maps will be available at all in person meetings as well at a price of $5.00 each.

Old Business: It was noted that there were several times this summer and early fall that the cows had gotten in the subdivision. Fence lines may need to be checked to see if a tree has fallen on the fence or how the cows are getting in. Discussion was held on adding additional fencing to the boundary of Lots 880-882. The terrain there is very difficult to get a vehicle into the area so it was decided to not pursue this at this time.

New Business: Todd appointed ballot counters to calculate the votes for the election results. To get the process started since the Nominating committee members were running late and or not available.

Discussion was held regarding the newly installed gate at the forest access between lots 874 & 824 on Routt Forest Road. Research by Vicki shows that the parcel of land which is 75’ in width and runs from the road to the forest between these two lots is owned by the Association and is NOT an Easement but is referred to in the recorded Deed as the “Easement Property”. The gate was put there by one of the lot owners to prevent vehicle traffic from using the access path which he cleared. It was unanimously voted to post signage at the access entrance regarding foot and horse traffic access only.

The Ballot Counters reported the election results: Vicki Burns, Eli Allen, & Ty Stewart were elected to the 3 board member terms of 2 years each.

There being no further business to conduct, a motion to adjourn was made and passed.

Respectfully submitted,

Vicki Burns

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Wilderness Ranch Landowners Association

Annual Summer Membership Meeting Minutes

July 3, 2021

Vice Pres. Pul Drury called meeting to order at 12:42 pm

Board Members Present: Paul Drury, Sid Arola, Vicki Burns, Tom Cramer, Ralph Stewart & Gary Boehler. Todd Carlson had an excused absence due to medical issues.

Minutes from the Fall Membership 2020 board meeting were approved as presented and it was noted that they have been posted to the website since last Fall. Paul mentioned there were copies available today if anyone wanted to review them.

Members and Guests were welcomed, a sign-up sheet was passed around and everyone was asked to update their contact info if anything had changed. Paul asked for everyone to introduce themselves and mention

their lot number and how many years they had been at the ranch.

Officers Report:

Paul gave an update on the MoCo Rd 38 summer project for mag chloride.

A discussion was had regarding the road work and the cost for the mag. Paul mentioned that the board had a meeting with one of the County Commissioners in May and the hope is that in the future Co Rd 38 will continue to have the mag application done at the County’s expense. The County did pay for the labor, equipment and supplied the water to complete the application again this year.

Fish delivery update: Fish delivery was completed on June 19th. Paul again thanked all those members and friends that helped with this annual task. Approximately 800+ lbs. of trout were purchased and delivered to the 4 ponds in the reserve.

Water Tank update:  As everyone could see, we have a new to us, 16,800 water storage tank set up on Lot 250 many individuals were involved in the process of acquiring the tank and materials needed, clearing & preparing the spot to set the tank, getting it set and finally filling the tank and setting the stairs. All individuals were noted in the agenda and again a BIG THANK YOU to all involved. The Association is once again in compliance with the Grant we received several years back from the BLM for fire mitigation.

Fence update: The lay down fence was again repaired and stood back up in late May and early June for the summer and fall months. Due to increased material cost  and timing restraints no additional fencing was installed this year.

Sec. /Tres. Report

Vicki gave the financial report noting the operating checking account balance as of 7/2/21 was $23,104.45 with all bills paid to date and the legal fund balance was $7,095.97. As of today’s date, 7/3/2021, there are 297 paid land owners.

Map sales have continued –if anyone is in need of a map the following applies: $12.00 pays for a map to be mailed in a mailing tube, $10.00 pays for a map to be folded and mailed. Maps will be available at the summer meeting as well at a price of $5.00 each. An additional three owners paid dues at the meeting so we now have 301 lots that dues have been paid for, the largest number ever.

The following bills have been paid to date: Annual PO Box fee; Go Daddy website renewal; Sec of State

Annual registration fee; Fish permit & Fish order, Fencing expenses, map orders, postage, and monthly contribution to the legal fund and all office supplies (paper, postcards, envelopes & mailing tubes)

Correspondence: We have received several new architectural review forms with cabin plans, they have been reviewed and signed off on and passed onto Marlin at the County building department for permitting. 

Old Business:

It was noted that the there are still owners putting in driveways without permits and properties with cabins/structures that are not displaying a lot number or address on them. These are requirements of the County and are especially (lot number/address) important for emergency assistance.

New Business:  

A committee needs to be formed to address painting the new water tank, maybe having a mural on it. Also, as an Association we need to consider a way to lock off the staircase on the water tank for safety issues including posting signage for no trespassing to protect ourselves and others from accidents or claims.

Guest Introduction: Paul introduced Johnathan Lambert from Colorado Division of Parks & Wildlife.

Johnathan gave a very informative presentation regarding hunting, fishing and safety issues. Additionally, he answered numerous questions from the members and offered his business cards for follow up information anyone would like. Johnathan hung around after the meeting to answer more questions as well.

Upcoming Events: Fall membership meeting will be held Friday Oct. 29th at Lot 826 at the ranch; 5:30pm

There may be chili and desserts served…

Nominating Committee: Two owners were needed for this task, John Cochran and Noreen Bolejack graciously volunteered. 😊 Three directors’ terms end 12/31/21. The nominating committee will reach out to owners and come up with a slate of candidates for the upcoming election of directors at the fall meeting. Several owners in attendance voiced interest and follow up with current directors will also be made. When a slate of candidates is complete a ballot will be mailed out to all Association members to be returned by a

specific date. Results will be tallied at the Fall meeting.

There being no further business to conduct, a motion to adjourn was made and passed.

Respectfully submitted,

Vicki Burns

Sec/Tres.

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May 25, 2021

Pres. Todd Carlson called meeting to order at 5:32 pm

Board Members Present: Todd Carlson, Pres., Sid Arola, Vicki Burns, Tom Cramer, & Ralph Stewart,

Paul Drury, and on the phone was Gary Boehler.

Land owner Guy Whitlock was also present.

Guests were: Dan Miller from MoCo Road & Bridge Dept. & Co Commissioner Tony Bohrer.

Minutes from the March 2021 board meeting were approved as presented and are posted to the website.

President Report:

Todd, along with Dan Miller gave an update on the MoCo Rd 38 proposed summer project for mag chloride.

A lengthy discussion was had regarding the road work and application timing as well as the cost for the mag. The County has agreed to get the mag at their cost to do the 3.5 mile stretch of CoRd 38 inside the subdivision and provide all of the labor, truck expenses, and watering expenses to get the job done. Paul wanted to go on record as being opposed to this plan. Several board members questioned why the county applies mag to other county roads not as heavily traveled in the summer as the roads in Wilderness Ranch and the county pays for the entire cost of the application. As noted at past meetings and conversations, the roads in WR were never built or intended to be year round accessible and not built up to normal county road specifications. None the less, the county agreed to take these roads over for minimal maintenance. In 2019 the County road and bridge department worked to rebuild a 3 mile stretch of Mo Co 38 within the subdivision to help maintain the structural integrity, totally at a cost to the county. In 2020 the Association agreed to pay for the mag application on this part of the road to continue to maintain the new road base. A motion was made to move forward with the mag project for 2021 for the association to only pay for the mag with the county absorbing all other cost of labor and expenses. The motion passed, 6 to 1 in favor. It was noted that the mag application will be started and completed the week of June 21st.

Sec. /Tres. Report

Vicki gave the financial report noting the operating checking account balance as of 5/25/21 was $30,978.82 and the legal fund balance was $6,895.97. As of today’s date, 5/25/2021, there are 282 paid land owners.

Map sales have continued –if anyone is in need of a map the following applies: $12.00 pays for a map to be mailed in a mailing tube, $10.00 pays for a map to be folded and mailed. Maps will be available at the summer meeting as well at a price of $5.00 each.

The following bills have been paid to date: Annual PO Box fee; Go Daddy website renewed; Sec of State

Annual registration filed; Fish permit obtained & Fish order confirmed.

Old Business:

The perimeter fencing has been completed with a few more repairs this year due to fallen trees across the fencing in numerous places.  

The water tank repair issue was again discussed; Todd has found a 16,800 gallon tank in WY. and will pursue acquiring this for the Association. Equipment larger than what any of the board members own will be needed to remove the old tank and set the new tank. Todd will keep the board informed as to his progress with this issue.

New Business:  

The date for the Annual Summer Meeting & Potluck was set for July 3, 2021 We will have the potluck lunch at noon with the annual meeting to follow, post cards are being processed to go out in the mail by May 30, 2021to all paid land owners. Extra cards were given to several board members in the event they have contact with owners that may not be current members to invite them to join us.

The board received a new cabin architectural application; after review it was deemed in compliance with the covenants. The owner will be notified and paperwork passed onto Marlin at the Building dept.

There being no further business to discuss, the meeting was adjourned at 6:43 pm

Respectfully Submitted; Vicki Burns, Sec. /Tres.

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