Meeting Minutes

Wilderness Ranch Landowners Association

Board Members Meeting Minutes

February 18, 2020

Pres. Sid Arola called meeting to order at 5:35 pm

Sid called for a roll call:

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Guy Whitlock, and

Todd Carlson and Gary Boehler by phone. Paul Drury was absent.

Sid asked for a motion to approve the minutes from the December 11, 2019 board meeting; a motion was made and passed.

Report from Officers:

President: Sid noted the corrected date from the first agenda sent out, and mentioned that he didn’t have anything new to go over.

President-Elect: Gary mentioned the information received from DORA regarding guide and outfitting.

It was noted that if anyone becomes aware of any of these activities in the subdivision we are to get as much information as possible and make a report to the authorities.

Sec. /Tres. Report –

Vicki reported that to date there are 157 land owners that have paid their 2020 dues with payments coming in on a regular basis. There have been approximately 10-12 dues notices returned by the post office for various reasons. An effort has been made to get updated and corrected addresses when possible from several sources.  Only a couple of maps have been requested/purchased since the first of the year.

The operating account balance is $27,396.02 and the Legal fund balance is $5,395.97 as of 2/10/2020.

Old Business:

Sid noted that the water tank repair seems to be holding (hasn’t been checked since late fall), but this is a major issue for the association to keep track of. After some discussion it was decided that we will start the process of getting bids to replace the tank this summer. Guy will contact Jake Haskins since he has actually seen the tank & location and has an idea of what we need and Todd will do some research and see if he can find a replacement tank. We will continue the process and have updates and the next meetings.

Repair/replacement of the gate at Perkins pond trail head was also discussed , and it was agreed that when accessible board members will evaluate if they can replace the posts, putting the new steel pipe post in concrete and welding the gate. It was also suggested that the fence contractor be asked if this is something they can do. Vicki will contact them and get back to the board members. Either way the gate/posts will be replaced this summer. Damage was caused by persons tearing out the post & gate to access the reserve to extract an elk during hunting season. ATV’s & or snow machines were used on the reserve, which is not allowed.     

New Business:

The summer meeting date was discussed in length and it was voted that Saturday, July 4th will be the annual meeting date this year, potluck at noon with the meeting to follow.

Vicki noted that the fish stocking permit has been applied for and the potential dates for delivery are June 20 & or June 27th, weather permitting. June 20th is the preferred date.

I t was discussed that we could use two more canopies for the annual meeting and decided that whoever finds them on sale first will purchase them and let the rest of the board members know, so we don’t end up with more than 2 new ones.

Guy Whitlock reported that Joe Tonso from the Northwest Co Snowmobile club has applied for a lease from the BLM for a parking area just past the mile marker 1 on Co Rd 38. It would be approximately a 10 acre area; depending on the outcome, the Club as well as the WR land owners association may need to contribute funds to purchase some of the gravel for the area. David Bray who retired from the BLM, is assisting Joe with the lease application. Guy will keep us updated as things progress.

With no further business to discuss, meeting was adjourned at 6:13 pm.

Respectfully Submitted

Vicki Burns, Sec/Tres

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Board of Directors Meeting Minutes

December 11, 2019

Pres. Sid Arola called meeting to order at 5:36 pm

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Guy Whitlock, and Paul Drury and Gary Boehler by phone. Todd was traveling & not available at the time of the meeting.

Sid asked for a motion to approve the minutes from the Oct. 18th Annual fall membership meeting; a motion was made and passed. (Minutes are posted on the website)

Report from Officers:

President: Sid noted that several board members had received phone calls regarding motorized vehicles on the reserve property. It was mentioned that anyone who sees someone on a motorized vehicle (4 wheelers or snow machines) needs to call the sheriff and give as much information about the person(s) and or vehicle as possible. It was also noted that the gate to the reserve had been damaged and tossed to the side so vehicles could enter & exit with animal carcasses.  The gate has had a temporary fix, but will need to be addressed in the Spring/Summer when weather permits.

Gary reported he had received a call regarding people being taken into the reserve for hunting by a land owner. If the land owner has paid his dues he is allowed to take guests into the reserve to hunt.

Paul mentioned that there were individuals who have been hunting on private parcels without permission.

Questions regarding outfitting in the ranch were again raised as to whether a person is running or conducting a business in the subdivision, and to the best of our knowledge this is something that has to be addressed by DOW, Sheriff’s officers and or CO. Parks & Rec. personnel to follow up on and make a determination and take any action.

Sec. /Tres. Report –

Vicki reported that to date there are 265 land owners that have paid their 2019 dues. The operating account balance is $27,158.80 and the Legal fund balance is $5,195.97.

Old Business:

County Road 38 update: road maintenance for Co Rd 38 went well this fall and the road base was in good shape when the snow started. From comments received owners are happy with the improved road. The landowner’s association will cover the cost of the magnesium chloride to be applied next summer. This will be done when the county starts the process on the first part of Co Rd 38 outside of the subdivision.

Sid noted that the water tank repair or replacement will be on our radar for next spring. It will be checked out then and if need be replaced. Guy had made contact with an individual who hopefully will be able to get us a reasonably priced tank if we need to replace it. A motion was tabled until our next meeting regarding the expense of replacing the water tank until it is decided what route we need to take.

Vicki mentioned we need to start looking at the fence job for next spring; Paul made a motion to go with the same people that have done it for the past two years since they are familiar with the fence line and if they want the job get them in there as soon as weather permits and get the fence back up and repaired where needed.

Motion passed.

New Business:

Sid asked for nominations of officers for the 2020 year; a motion was made to keep the current officers in place for the 2020 year, all current officers were in favor of continuing terms, motion passed.

A question regarding the verbiage on the back of the membership cards was discussed, Paul will review what has been printed for the 2020 cards and further discussion will be had if clarification needs to be made.

It was discussed and decided that the 2020 fall membership meeting will again be at the Ranch at Vicki’s cabin. It was well received this year to have the meeting at the ranch, so as long as we can we will try and continue to do so.

Sid called for a motion to adjourn, Tom made a motion to adjourn, it was seconded and the meeting was adjourned.

Respectfully Submitted, Vicki Burns, Sec/Tres.

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Wilderness Ranch Landowners Association

Annual Fall Meeting Minutes

October 18, 2019

Pres. Sid Arola called meeting to order at 6:38 pm

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Todd Carlson, Guy Whitlock, and Paul Drury

Sid asked that each person sign the sign in sheet and provide the information requested.

Sid asked for a motion to approve the minutes from the August 14th board meeting; a motion was made and passed.

Sid asked for three volunteers to count the ballots for the Director election results.

Volunteers will tally the votes and announce the outcome at the end of the meeting.

Jesse Cramer, John Cochran, & Steve (Ralph) Falls volunteered.

Report from Officers:

President: Sid noted that several board members had received phone calls regarding possible trespassers, It was mentioned that anyone who sees someone trespassing or whose property is being trespassed on needs to call the sheriff and give as much information about the person(s) and or vehicle as possible. A license plate number would be good info to have as well. Property upkeep and code enforcement were also mentioned. Issues that would be in violation of the subdivision covenants need to be brought to the attention of the appropriate county office, i.e. Sheriff, building department, animal control, etc.

Sec. /Tres. Report

Vicki reported that to date there are 265 land owners that have paid their 2019 dues. It was also mentioned that this time of the year owners are stopping in almost daily now with hunting seasons here to pay dues, get cards, & sometimes buy maps. The operating account balance is $27,979.72 and the Legal fund balance is $4,895.97.

Old Business:

County Road 38 update: road maintenance for Co Rd 38 started at the cattle guard at the entrance and has been ongoing over to where 38 meets Co Rd 1. Road base rebuilding and grading began in late August and it appears with the weather coming in the road crew is done for this year. From comments received, owners are happy with the improved road. The landowner’s association will cover the cost of the magnesium chloride to be applied next summer. This will be done when the county starts the process on the first part of Co Rd 38 outside of the subdivision.

Sid noted that the water tank repair seems to be holding so this is something we will still monitor for now, but most likely will have to replace in the future.

New Business:

Guest Speaker: Marlin Ekoff with Mo Co Building Department

Marlin brought a handout with some basic information regarding building, permits and contact information. This will be posted to the website for all members to have access to this information.

Lengthy discussions were had regarding numerous building issues, roads and driveways without permits or culverts, building permit requirements (sizes, foundations, etc.) and the issue of a County or covenant trash code.

Mo Co Sheriff KC Hume and an officer from the DOW were not available, due to their schedules with hunting seasons in full swing and other situations that took a priority this evening.

Guy Whitlock discussed the Northwest Co Snowmobile club topics including trail grooming, trash and parking off on the shoulder of Co Rd 38 at the trail head. Also asked WR members to join the Nowecos snowmobile club.

It was noted that raffle tickets are being sold now to benefit the local club’s scholarship fundraiser. Contact Guy for more information.

There being no further business, Sid called for the results of the ballot counting.

It was reported that there were 66 ballots returned; 1 was rejected due to the owner not listing a name and lot number on the ballot. The three director nominees listed on the ballot were elected, there were seven other members who were write-ins on ballots, six receiving one vote each and one person receiving two votes.

It was noted that if someone is truly interested in serving on the board that person needs to make a nominating committee member aware of their interest, and be present at the summer meeting when the nominating committee is selected or volunteers. When that person’s membership is verified and they agree to run for office, his/her name can be placed on the ballot. Each year 3 or 4 Director positions are up for re-election.

At the summer 2020 meeting there will be 4 seats up for re-election, each term is for 2 years at a time.

The next general membership meeting will be Summer of 2020. Be watching for the specific date to be posted; postcards will also be sent out prior to the meeting. Also be watching for dues notices to be coming out to all land owners in January 2020. Everyone was thanked for attending and joining in the discussions.

There were several members who mentioned wanting the website updated on a more regular basis. If members could email in ideas or topics they would like updated we will work on getting those issues addressed.

Sid called for a motion to adjourn, Tom made a motion to adjourn, it was seconded and the meeting was adjourned.

Respectfully Submitted

Vicki Burns Sec/Tres

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Wilderness Ranch Landowners Association

Board of Directors Meeting Minutes

August 14, 2019

Pres. Sid Arola called meeting to order at 5:33 pm

Board Members Present: Sid Arola Pres., Tom Cramer, Vicki Burns, Sec. Treasurer, Paul Drury, & Gary Boehler, Vice Pres (by phone) and Todd Carlson (by phone) Dan Madden absent.

Minutes from the Annual Summer meeting had been emailed to all Directors for review, with one date & one symbol corrections made, the minutes were approved; the minutes will be posted to the website.

Pres. Report:

The President took the liberty of taking items out of order on the agenda to be sure all were covered.

Sid reported that there have been numerous phone calls received by several board members regarding the Owner of Lot 3 and the debris and now-wrecked truck parked on the lot. Discussion was had as to what the Land Owners Assoc. can do and what falls under the County as to authority to mandate a clean-up of the lot and or a fine to the owner regarding the subdivision covenants and the Association By-Laws. It was also mentioned that this owner is trespassing on the adjoining lot and that it has to be witnessed and reported for law enforcement to act on that issue. These issues will be brought to the attention of the county building & zoning enforcement person and to the Sheriff’s office.

It was discussed that the Board, after receiving all the information, make a statement that will be sent out to all land owners as to who has the authority to enforce which issues at the ranch.

The attorney will not be contacted until all information is compiled and a decision is made to move forward.

Sec. /Tres. Report:

Vicki reported the operating checking account balance as of 8/014/19 is $27,919.60. Legal fund balance

as of the same date is $4,795.97. There are 261 paid members to date.

Vicki reported that the Nominating committee had submitted three names of members who were willing

to have their names placed on the ballot for the upcoming election cycle to serve as Directors. Ballots will be made and sent out to all members that have paid dues up to the day they are mailed out- no later than Sept. 7th.

Old Business: Vicki did some research into prices and material types for a new entry sign, since our sign has been stolen. First of all the insurance deductible is $500.00, filing a claim will not be done. Identity Graphics gave sign material samples for the board to consider, and the same grade aluminum used for street signs was voted as the best to use. Paul will send a photo of one of the existing signs and together with the metal at $160.00 & art work would be an estimate of $35.00 to $60.00 for the same size sign that is now gone. A motion was made and passed to move forward to have a new sign in place as soon as possible.

New Business: The date for the Annual Fall meeting was set for October 18, 2019 @ 6:30 PM

This year the meeting will be held at the Ranch in hopes of having more out of town owners in for hunting season attend. The meeting will be held at Lot 826, also known as 582 Second Creek Road. (Vicki Burns’ cabin).Sid asked for any topics anyone would like discussed at the fall meeting. Both KC Hume, the Mo Co Sheriff and a Division of Wildlife officer will be invited to the meeting to answer questions members may have, and to give general information regarding several topics including what action can be taken regarding dogs running loose in the subdivision potentially threatening owners and/or their dogs, hunting issues and any other topics owners bring up.

Enforcement & options for that were again discussed and as soon as we have a response and some clarification the Board will draft a notice and get that out to everyone.

A motion was made & seconded and passed to adjourn the meeting at 6:31 pm

Respectfully Submitted,

Vicki Burns

Sec/Treasurer

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Wilderness Ranch Landowners Association

Annual Summer Membership Meeting Minutes

July 6, 2019

 Pres Sid called the meeting to order at 12:40 after the Pot Luck luncheon which began at noon.

Sid called for a motion to approve the minutes from the fall Membership meeting held in 2018.

It was noted that minutes had been posted to the website and Sec. Vicki read the minutes for those who had not read them. Motions passed.

 Sid welcomed all in attendance and thanked them for coming for the potluck and annual meeting. Sid reminded everyone to please sign in on the sign-up sheets and give any updated contact information.

Pres. & Pres.-Elect Reports:

Sid gave an update on a recent meeting with the Mo Co Road & Bridge department head and advised that upgrade work on Co Rd 38 will begin in mid-August this year. The use of magnesium chloride on Co Rd 38 in the subdivision will start next year for a three mile stretch from the entrance cattle guard area.

Concerns were noted from the road department regarding signs being damaged, missing road signs, driveways without permits and additional signage in the subdivision.

The association will again give the road department a map of the subdivision marked where we would like to see additional signage to help slow traffic & protect motorists.

Final fish update was given, reporting that 20 members and friends showed up and helped delivery the fish to the ponds on June 29th, a week later than originally scheduled due to the snow storm the weekend of June 22nd. In Sid’s absence Gary spear-headed the operation and all went well noting we only lost one fish in the process-a much better success ratio than in previous years.

The water tank is still holding water with no signs of leaking so this will continue to be monitored and at this time there are no plans to replace the tank as previously discussed.

Lastly, the fencing job was completed a little later than last year due to the increased amount of snow pack this year. The fencing crew helped remove a couple dozen cows that came in at a couple places before the fencing was completed, with no injuries to either man or animals.

Sec. /Tres. Report

Vicki reported that to date including the few members that paid at the or before the meeting there were  247 paid association members.

General checking account balance through June 30, 2019 was $31,406.47, and the legal fund balance balancing as of June 30, 2019 with $4,595.97. There are no major expenses due at this time. Property taxes had been paid on both Lot 250 & the hunting reserve. It was mentioned that there were maps for sale.

Vicki reported that a security firm has asked to be present at our meeting, the directors approved this and they had set up a table and brought info to share and were willing to talk to property owners regarding security services on cabins in the owner’s absence.

New Business:

It was noted that several individuals had been invited to speak at the meeting this including, Mo Co Sheriff KC Hume, Building Inspector Marlin Eckoff, and an officer from Co Division of Wildlife. For various reasons none of them were able to attend this year. They will be invited back again next year.

It was mentioned that a notice is posted to our website with some of the requirements provided by the building department regarding permits, information required for permitting and more.

Sid then asked for volunteers to fill three positions for a Nominating Committee for the upcoming election of Directors needed. There are three terms expiring so Nominating committee members will be reaching out to see who would like to serve on the board for a two-year term beginning in 2020 ending the end of 2021. Jessie Cramer, Crystal Horton, and Deb Whitlock volunteered.

There being no further business to discuss, the meeting was adjourned.

Respectfully Submitted, Vicki Burns, Sec/Tres

Wilderness Ranch Landowners Association

Board of Directors Meeting Minutes

April 25, 2019

Pres. Sid Arola called meeting to order at 5:38 pm

Board Members Present: Sid Arola Pres., Vicki Burns, and Dan Madden.

On the phone were Gary Boehler & Paul Drury. Tom Cramer had an excused absence.

Minutes from the March meeting were approved as presented and have been posted to the website.

President Report:

Sid discussed the issues brought up at the meeting with Dan Martin of Mo Co Road & Bridge department.

The discussion resulted in a consensus decision that road work including new road base is needed for most of Co Rd 38 inside the subdivision which the County has plans to work on this fall, hopefully starting in mid-August when the County has the gravel crushed and ready to use. That being the fact, WRLOA (Wilderness Ranch Land Owners Association) board members agreed that waiting to add mag chloride to the 3 mile stretch of road beginning inside the cattle guard would be postponed until the road base is improved.

The issue of damaged and missing road signs was also mentioned, along with the need for more signage.

The map that was marked and given to the Co Commissioner last fall is MIA so another map marked with intersections needing signage will be developed and given to the road department as soon as access is available. Lastly, it was mentioned that there are driveways being put in without permits. These issues will brought up for further discussion at the annual summer meeting.

Sec. /Tres. Report

Vicki gave the financial report noting the operating checking account balance as of 4/24/19 was $34,810.04 and the legal fund balance was $4,395.97.

Both the general operating account & the legal fund check book balances have been balanced to the March bank statements.   As of today’s date, 4/25/19, there are 214 paid land owners.

Based on previous conversation regarding notices to be sent out, a cost analysis was given for postcards vs letters. It was agreed to send out postcards and if more info regarding issues needed it can be done in January each year with the dues notices since something could be added into the envelopes at no additional cost.

Postcards will be formatted with this year’s information and mailed out in early May for the annual summer meeting. Further discussion was held and a motion was made and passed to have the potluck luncheon held at Noon and the annual meeting to follow at 12:30. The association will again provide the meat & rolls for the potluck. The issue of sending postcards out to all land owners (approx. 600) or just dues paying members (last year approx.. 272 owners paid ) was also discussed, those present & on the phone gave their opinions and Sid will contact Tom & Todd and when a final consensus is determined, Sid will let Vicki know so she can move forward accordingly. A sample of the text will be sent for review before cards are ordered.

Follow-up After the Meeting: Cards will be sent out to all land owners per consensus.

Old Business:

Sid brought up the fact that there are only a couple of members that are familiar with how the water tank/pump operations work and asked if any board members would like to be educated on this issue. Several members said they would be interested so when Sid and others investigate the tank and its condition to fill the tank for the summer he will be contact them to be present at the time that is set up. As many board members as possible should be knowledgeable regarding this issue.

Vicki gave the update on the fish order; the fish are to be delivered June 22nd. Vicki will get last year’s list of helpers out to Sid with contact info if available so he can reach out to these individuals. It will be mentioned on the postcard if anyone is interested/available as well with Sid’s contact number listed.

New Business: The owner of lot 461 requested information to build a cabin this summer. He was given Marlin’s contact number at the building department and sent the necessary link for forms.

Dan made a motion to adjourn, it was seconded and the meeting was adjourned at 6:38 pm.

Respectfully Submitted,

Vicki Burns, Sec/Treasurer

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Wilderness Ranch Landowners Association

Board of Directors Meeting Minutes

March 27, 2019

Pres. Sid Arola called meeting to order at 5:50 pm

Board Members Present: Sid Arola Pres., Tom Cramer, and Vicki Burns

and on the phone were Gary Boehler & Paul Drury

President Report: Sid advised that he had no report for this meeting being the first meeting of 2019.

Sec. /Tres. Report

Vicki reported that the Annual report was filed with the Secretary of State and with that the Land Owners Association continues to be in good standing as a nonprofit Colorado corp.

The Permit for the fish was applied for and approved, noted was that the approximate date for stocking the ponds will be mid-June and possibly as late as the 22nd depending on road access for delivery.

The fencing job was discussed and a motion was made and seconded to hire the same company that completed the job last year. Vicki will contact them and let them know and keep them posted as to accessing the fence line. It was asked that both Paul & Sid be notified when they will be starting the job so both directors can meet with the work crew and see the fence line locations. Tom mentioned that Guy Whitlock had volunteered to use his drone to view the fence and a comment was made that it may be helpful if he could preview the fence to see where any major issues may be so the work crew could be advised.

A financial report was given noting the operating checking account balance as of 2/28/19 was $31,978.44 and the legal fund balance was $4,295.97.

Both the general operating account & the legal fund check book balances have been balanced to the February bank statements. Vicki noted there are no outstanding bills for the association.

As of today’s, date, 3/27/19, there are 193 paid land owners.

Old Business:

Sid thanked everyone for volunteering to serve as Directors and officers for the Association and noted that for the balance of all meetings an agenda will be prepared and emailed out to the board members prior to the meeting so if there are any issues/topics that need to be added everyone can be made aware in advance.

Sid reported that both he and Tom Cramer’s names have been added to the bank accounts as signatories being a new Officer & Director respectively and Guy Whitlock & Ralph Stewart’s names have been removed.

Sid asked if anyone had any new information reading the water tank repair issue and since there was no new information to be shared it was decided that as soon as possible we would get the water tank filled and move forward from there if the previous repair job is not holding. It was mentioned that both Sid and potentially Paul (since he lives at the ranch) should know how this process works, Tom has assisted Guy in the past but current directors should be knowledgeable regarding this issue.

Lastly Sid asked if anyone was aware of problems at the parking area on Co Rd 38; no one had any information to share, this is an issue we will continue to monitor. It was mentioned that there has been a considerable amount of trash left behind and that several of us have been cleaning up, the topic of possibly placing a trash can at the trail head will be considered for next year.

New Business:

The fish permit application was mentioned and we will move forward with planning a specific date for delivery when it gets closer to road accessibility, hopefully no later than mid-June. The permit called for 750 lbs of fish 9” to 14” in size to be stocked in the ponds. Lilly fisheries will again be called to get a price on the fish. They have repeatedly had the lowest price and will deliver to us on a Saturday. Vicki will follow up when the specifics are available.

The Mo Co Road & Bridge dept. has requested a meeting with a couple of the Directors to discuss the improvement of the road base on Co Rd 38 for the 3 mile stretch that the Association was willing to pay to have mag chloride applied to this year at the County’s cost for the chloride. It has been determined that the road base is not sufficient to maintain the road and applying the mag prior to some rebuilding up of the base would be a waste of our funding. A meeting will be scheduled and will be reported on after  which the board will need to make a decision regarding the findings.

Tom made a motion to adjourn, it was seconded and the meeting was adjourned.

Respectfully Submitted

Vicki Burns

Sec/Tres

NOTE:

Items mentioned after the meeting was adjourned:

The Annual Summer meeting will be on July 6th at Lot 250 at Wilderness ranch subdivision.

A notice will again be mailed out to everyone and content will be discussed at the next Board of Director’s meeting.

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