Meeting Minutes

Wilderness Ranch Landowners Association

Annual Fall Meeting Minutes- October 19, 2018

President Guy Whitlock called the meeting to order at 6:02 p.m.

Board members present: Guy Whitlock, Pres, Gary Boehler, Vice Pres, Ralph Stewart, Vicki Burns, Sec/Treasurer, Tom Cramer                      Absent: Paul Drury & Ron Spencer

First order of business was to establish a quorum for voting purposes. The current paid membership is 276; therefore, 27 individual lots had to be represented for there to be a quorum. A sign up sheet was passed around and after completion it was noted that there were only 11 people present representing 9 lots. Since there was a majority of the board members present, the board could conduct business of the association, but without a quorum present the membership could only take straw votes on issues.

Minutes of the summer meeting held July 7, 2018 have been posted on the website and approved as presented by the board.

President’s Report: 

Guy gave an update on the water tank issue; it was agreed by all in attendance that the issue of the patched leak needs to be addressed and permanently corrected before we move forward with the pavilion construction. The pavilion construction was tabled. Additionally, Guy mentioned that he has removed approximately 3.5′ of water from the tank to keep it from freezing.  We will need to look into re-setting the tank in the spring if it can be done with the current tank repaired- if not, then a new tank will have to be installed.

Secretary/Treasurer’s Report: 

Total number of paid members as of 10/18/18 was 276, which is slightly above the number paid for this time last year. Balance of the general operating account as of 9/30/18: $22,695.07 and the legal fund account balance: $3,795.97 with both accounts balanced to the September bank statements. The income over expenses thus far was a net gain of $7,729.66

Other Board Member Comments: 

Gary Boehler mentioned that a lot owner had approached him regarding another owner trespassing on his lot- it was discussed and decided that situations like this need to be reported to the sheriff’s department for action. Vicki reported that Don Cook, Moffat Co. Commissioner and liaison to the road and bridge department, followed up with her regarding the work shop meeting held in September. The road department will continue to treat the first 7 miles from Hwy 13 to W Ranch entrance with magnesium chloride- any disruption in doing this would result in the road condition deteriorating very rapidly. He noted that if the WR association is willing to pay for more mag-chlor treatment of any mileage within the subdivision, we would have to pay for it at approximately $2,900/mile plus it would need to be contiguous mileage. Board members and other members present all agreed that they would like to have a 3 mile stretch from the entrance cattle guard in on County Rd 38 done next spring.

Member Comments: 

Joe Tonso brought up the issue of the winter parking area for the snow mobile club and owners in WR. He advised that he will be trying to contact Stanley Peroulis with the hopes of getting something resolved, so nobody’s vehicle is towed or moved this winter. It was noted that the road is legally 90′ wide, but the road does not have a good shoulder or parking area that doesn’t belong to Peroulis, which means anyone parking in that area would be trespassing. Members present noted that it would help if the area was kept clean of debris if that was an issue. Joe also noted that the snow mobile club carries insurance, so the Peroulis ranch would be covered and not get sued if there was an issue with a member parking a vehicle within the parking areas.

New Business: 

Guy asked for members to count and tally the ballots. Jesse Cramer and Deb Whitlock volunteered to do that. The results were as follows: out of the 260 ballots mailed out, only 35 ballots were returned. Sid Arola received 35 votes, Gary Boehler 34 votes, Todd Carlson 33 votes, Dan Madden 35 votes. A motion was made to destroy the ballots after email addresses on them could be verified.

Discussion was held regarding the summer 2019 meeting. The date was set for July 6, 2019 at noon with a potluck lunch as usual to be held on Lot 250. An announcement will be posted on the website at a later date for everyone to see, as well as postcard invitations mailed out to all members.

Other: 

A letter was recently received from an owner regarding the issue of several other owners running businesses out of the subdivision, and receiving revenues from these businesses. Covenants were quoted with this letter, showing that this was not to be allowed. The person who wrote and sent this letter failed to sign their name, so the board decided to table the issue since the complaining party was not willing to either be present at the meeting nor sign their letter of complaint. 

Guy then asked for any other business to come before the board. There being no further business to discuss, the meeting was adjourned at 7:13 p.m.

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Wilderness Ranch Landowners Association

Workshop with Mo Co Commissioners and Road & Bridge Dept. Staff

September 4, 2018 

Board Members present: Guy Whitlock, Gary Boehler, Vicki Burns, Tom Cramer, & Ralph Stewart

Mo Co Commissioners Ray Beck & Don Cook introduced themselves as well as Road & Bridge Dept representatives Linda DeRose & Dan Martin; those present from Wilderness Ranch Land Owners Association then introduced themselves and noted the lot number(s) they owned in the subdivision.

In total there were 27 members present. Commissioner Frank Moe joined the group shortly after introductions.

Road maintenance and the lack of it in some areas of the subdivision was discussed, as well as the need for more signage within the subdivision. Members were given the opportunity to voice their concerns regarding overall issues or specific areas of concerns that they personally had issues with.

Commissioner Ray Beck addressed the issue of property taxes not having a direct bearing on county services within the subdivision. There are numerous entities within the county that receive mill levy prorations from property taxes; the road and bridge department does not receive a specific amount of funds generated from property taxes, instead the state allocates funds for road and bridge departments state wide.

The Road and Bridge department receives some funding from the general fund after the taxes are disbursed to each of the other entities receiving a specific mill levy amount of money. Some of these other entities within the county include the school district, the hospital district, the college district, and the water district to name a few.

Mr. Beck went on to explain that the sheriff’s office and fire department also receive funding through property taxes. Maintenance of county roads 38 & 70 are done as is required by state statues, and other roads within the subdivision even though they are county roads are not designated like 38 & 70, therefore there is not a specific requirement that those roads receive annual maintenance. The named roads possible get bladed as much as possible, when man hours are available.

Discussion was had regarding speed limit signage being put up on Co Rd 38. In accordance with State requirement, a traffic study would be required to be done to establish an average speed before a limit sign could be posted; since it is common knowledge that numerous people driving the roads drive in excess of the state limit of 35 mph for a county road, we could end up with a higher speed limit if a traffic study was done. Since no one wants that, the discussion of speed limit signs was ended. A full-size map of the subdivision was given to the commissioners with red and yellow dots marking the roads intersecting with Co Rd 38. Some of our Board members felt these were the most important ones to receive signage- either stop or yield signs. The Commissioners and road and bridge department staff said they would look into the request and get back to us on that issue.

Discussion was had regarding the possibility of applying mag-chloride to several miles of Co Rd 38 within the subdivision, potentially on a rotating basis with the first 7 miles being Co Rd 38 directly off of Highway 13. Dan Martin, road and bridge director, advised that discontinuing application on the section of Co Rd 38 currently receiving the treatment would result in a break down of that road surface with just one year of missed treatment. The cost for the county to mag a mile of a county road was estimated to be material, labor and equipment expense of approximately $3800. +/- per mile. It was discussed that potentially Wilderness Ranch Assoc. could discuss the possibility of paying for a couple of miles of mag application where there is the most damage to the road when blading does not address the problem.

Don Cook is the Commissioner liaison to the road and bridge department and will be having a follow up meeting with that department and get back to the association with some possible solutions to some of the issues addressed at this workshop.

Guy Whitlock thanked all of the land owners for taking time out of their daily schedules and showing up for the workshop and representing the landowner’s association.

Respectfully Submitted

Vicki Burns, Sec/Treasurer

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Wilderness Ranch Landowners Association

Board of Directors Meeting Minutes

August 2, 2018

 

Pres. Guy Whitlock called meeting to order at 5:39 p.m.

Board Members Present: Guy Whitlock, Pres., Ron Spencer, Ralph Stewart, Tom Cramer,

Vicki Burns, Sec. Treasurer, Paul Drury, & Gary Boehler, Vice Pres (by phone)

 

Minutes from the Annual Summer meeting had been emailed to all Directors for review, with there being no additions or corrections; the minutes will be posted to the website.

 

Pres. Report:

Guy reported that after having checked the fire mitigation water tank and finding a major 5’ crack in it,

and trying to repair said crack without luck, that he had located a person with a used oil field tank that the association could purchase for $1,000. This person would deliver the new used tank, dig up the current tank, bury the new used tank and provide the necessary sand & gravel to adequately support the tank to prevent any future problems with the tank. The estimate for all of this was between $5,000 and $6,000. Additionally, the association would have to have a welder to cut a manhole in the new tank, as well as the necessary holes for water hose access in the future. The estimate for this was about $1,000.

A motion was made and seconded to move forward with the purchase of the new used tank and have the gentleman deliver it, remove the old tank and bury the new tank while providing all the necessary materials needed for the job, at a price not exceed $6,500. Motion passed.

A motion was made and seconded to spend up to $2,000 for all needed welding to be done to the new tank. Motion passed. Guy reported that he will contact the individual and get the process started.

 

Sec. /Tres. Report:

Vicki reported the operating checking account balance as of 8/02/18 was $22,692.56.

Vicki reported that the Nominating committee had submitted three names of members who were willing to have their names placed on the ballot for the upcoming election cycle to serve as Directors.

The board members were all asked to see if we couldn’t get at least one more person to agree to serve, so we would have four members to fill the four upcoming seats on the board.

Old Business: At this time there was no old business discussed.

New Business: There was no new business brought up for discussion.

A motion was made & seconded and passed to adjourn the meeting at 5:57 pm

 

Respectfully Submitted,

Vicki Burns

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Wilderness Ranch Landowners Association

Annual Membership Meeting Minutes

July 07, 2018

 

Pres. Guy Whitlock called meeting to order at 1:10 pm

 

Board Members Present: Guy Whitlock, Pres., Ron Spencer, Ralph Stewart Vice Pres.,

Vicki Burns, Sec. Tres., Gary Boehler & Paul Drury

 

First order of business was to approve the minutes from 7/1/17 Annual Summer meeting and 10/20/17

Annual Fall meeting- Pres. Guy noted that both sets of minutes have been posted to the web site and there were copies of the Fall meeting minutes available if anyone needed to look them over before a motion was entertained. With no one asking for a copy of the minutes, a motion was made, seconded and the vote taken to approve both sets of meeting minutes.

Pres. Report:

Guy reported that the lay down fence had been completely put up;

that the fish were delivered and the ponds stocked and thanked all of those (21 members, family & friends that helped). Guy discussed moving forward with the building of the pavilion on lot 250, with the next step being to get bids, Marlin Eckhoff, the County Building Inspector gave everyone an idea of what the pavilion would look like and said he would look to see if he had a copy of what had been drafted as drawings and get them to Guy. He also noted that he is willing to work with the Association for the permitting process.

Guest Speakers: Marlin Eckhoff, County Building Inspector gave a brief overview of the types of foundations allowed and fielded a few questions regarding several issues, including foundation and structures permitted per the covenants and building codes. His contact number is: 970-826-2036 or 970-326-3645.

Johnathan Lambert, CO Division of Parks & Wildlife officer presented general info on hunting rules and what to do if anyone witnessed individuals hunting from the roads, and  discussed the mandatory testing this year for CWD on all buck mule deer harvested. He fielded questions on where testing may be available and depending on what type of a mount a hunter may decide on, what will be needed in the way of samples to be taken for testing. Johnathan left his card for anyone who had more questions in the future.

His contact number is: 970-942-8270.

Both gentleman were thanked for being at the annul meeting and thanked the Association for the invitation and the opportunity to attend.

 

Sec. /Tres. Report:

Total numbers of members who had paid dues to date 6/30/18 was 260, which is slightly above the number for this time last year.   

Vicki reported the operating checking account balance as of 6/30/18 was $22,244.11 and

the legal fund balance was $3,195.97 with both balanced to the June bank statements.

The income over expenses thus far was a net gain of $6,503.66.

It was reported that 5 lot owners had submitted building plans. All were approved based on the covenant requirements, and passed on to the County building department for permits to be issued when the owners were ready to apply for them. To date, 4 permits had been applied for and received for building new cabins within the subdivision.

 

Nominating Committee: Guy asked for three volunteers to be the Nominating committee for this years recruiting process, to fill the four director seats coming up for election. The following individuals agreed to fill the positions of the Nominating Committee: Jesse Cramer, Katie Lieier, and Crystal Horton. The secretary will provide names and contact info for members in good standing, so they can secure at least four Candidates to fill the positions. Each position is a two-year position. The committee will have until July 30, 2018 to submit names to be verified by the Sec. for the Fall election, at which time ballots will be drafted and mailed with a 30 day return date to be counted, and election results will be posted on the website once all candidates have been notified of the results.

 

 

Old Business: Road maintenance and the lack of it was again discussed. Owners and Board members will attempt to go to Co Commissioner meetings and bring this issue up once again, as well as the need for better signage on Co Rd 38. Everyone was encouraged to contact the commissioners and road and bridge department and voice their disapproval of these issues. Guy was asked to post the Commissioners contact info on the website, with phone numbers and email addresses. It was noted that Moffat Co Search and Rescue is providing a bench to be placed at the top of the trail on the reserve in memory of Dave Watson.

Discussion was had regarding the Reverse 911 program through the Sheriff’s department, and it was agreed that information and instructions on how to sign up will be posted on the website.

 

New Business:

Guy mentioned that he has been updating some of the features of the website to make it more user friendly for everyone, and asked if anyone had any ideas to make it even better, please contact him.

 

Vicki asked everyone who had signed in for the meeting to give their permission for her to add their names to a petition to be presented to the County Commissioners regarding road maintenance and signage for Co Rd 38. A motion was made and passed. Vicki will work with other board members regarding the content for the petition.

 

Guy thanked everyone for coming and bringing food to share.

Guy then asked for any other business to come before the Board. There being no further business to discuss, the meeting was adjourned at 2:04 pm

 

Respectfully Submitted

Vicki Burns

Secretary/Treasurer

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